WVI
World Vision Zambia (WVZ) Limited is a faith-based Organization dealing with Relief aid, Development, and Advocacy dedicated to working with children, families, and communities to overcome poverty and injustice. WVZ is part of World Vision International and serves all people regardless of religion, race, tribe, or gender. We are currently working on 38 large-scale programs in over 30 districts in Zambia.
Position: Grant Accountant
Reporting to: Grant Finance Manager
Location: Choma
Purpose of the Position:
To assist Grant Finance Department in coordinating grant reporting and reviewing all grant documentation for compliance with Donor requirements and regulation, Review implementation of CAL and LDR policies and ensure that all the grants maintain financial records by preparing accounting reports and statements according to Generally Accepted Accounting Standards and reconciling accounts and implementing policies, systems, and internal controls in order to promote stewardship of World Vision Zambia resources.
Major Responsibilities:
Grant Budgeting
- Budget development in LEAP format – ensuring all project activities are adequately budgeted for and contribute to meet the project objectives.
- Revise the Grant budget whenever there is an amendment to ensure that cash/activity forecast are approved by donor for implementation
Grant Monitoring and Compliance
- Budgetary control-monitoring that expenditure is according to the agreed and approved budget
- Ensuring that expenditure is in compliance with donor regulations
- Conducting Financial reviews, field visits and capacity to sub grantees
- Participate in review of and/or suggest strengthening of internal controls where necessary
Disbursement and Payment reviews
Review of payment request voucher to ensure sufficient and appropriate documentation, that it is properly coded and costs are according to cost principles (i.e. allowable, allocable and reasonableness)
Ensure accurate financial review of Provision requisitions, timely submission of invoices to shared services center
Ensure that payments are approved by authorized personnel all the time
Reconciliations
- Manage the balance sheet accounts of the grants which include among other things cash, bank balances , staff advances, payables and receivables
- Reconcile PBAS by harmonizing details for receipts from donor and support offices
- Prepare Bank reconciliations
Audits and Risk Management
- Facilitating both external and internal audit
- Ensuring that audit recommendations are implemented within the prescribed time.
- Ensure analytic review documents are prepared for audit purposes
- Resolve and implement audit recommendations and apply lessons learnt
- Identify potential and inherent risks and device ways to mitigate their occurrence
Collaboration and Capacity Building
- Train partners in grant financial management and reporting
- Train program staff on grant financial management
- Liaise with stakeholders on grant project related matters
Qualifications: Education/Knowledge/Technical Skills and Experience:
- A bachelor’s degree in Accounting, Finance or any finance related degree
- Additional professional qualifications such CIMA, ACCA and CA is added advantage.
- Knowledge of SunSystems, Vision, CAL/DOS Allocation Methodology and other computer related financial/accounting system and budgeting is necessary
- Minimum of three years of experience in grant accounting is required with a preference for USAID/UKAID/EU/PNSF and other government grant experience.
- Ability to adapt in different work environments: office based and field work (rural and peri-urban)
- Ability to work in a cross-cultural environment, and must be a mature Christian.
NOTE:
“World Vision Zambia is committed to the protection of children and adult beneficiaries from all forms of abuse and sexual exploitation. All employment is conditional upon the successful completion of all applicable background checks, including criminal record checks”. Applications will close by 12 November 2021 Only those who meet the requirements will be contacted.
Please Indicate the preferred location in the Applications.