Records Officer

Mukuba Pension Scheme was established in 1982 as an occupational Pension Scheme to provide pension benefits to all categories of employees on local conditions of employment at Zambia Consolidated Copper Mines (ZCCM), its subsidiaries and associated companies. Following the privatization of the mines the scheme now caters for various employers. The Head Office is based in Kitwe, Copperbelt Province.

Mukuba Pension Trust hereby invites applications from suitably qualified persons to fill the following vacancy:

RECORDS OFFICER

1. Job Purpose

To maintain up-to-date records at Mukuba Pension Trust to facilitate pension administration.

2. Key Duties and Responsibilities

(i) Develop and implement a records management system.
(ii) Facilitate the development of, and maintenance of a systematic filing system to meet administrative, legal and financial requirements.
(iii) Developing, implementing, and maintaining records management policies and procedures.
(iv) Classifying, categorizing, and indexing records for easy retrieval and access.
(v) Administering and managing physical and digital storage solutions for records, ensuring security, integrity, and accessibility.
(vi) Retrieve files as and when required for use and keeps record of same to ensure their safe return for re-filing
(vii) Identifying and mitigating risks associated with records management.
(viii) Ensuring adherence to legal, regulatory and industry standards for records management.
(ix) Update computer records in respect of member personal details using information from declaration of Life Certificate returned by beneficiaries from time to time.
(x) Assist in preparing and dispatching Declaration of Life Certificates to all beneficiaries for completion.
(xi) Coordinating responses to requests for records, ensuring timely and accurate provision of information.
(xii) Prepare reports pertaining to the operation of the unit on a regular basis.

3. Qualifications and Experience

(i) Full Grade Twelve Certificate.
(i) Diploma in Records Management, Library and Information studies or equivalent.
(ii) A degree in Records, Archives and Information Management, Library and Information studies or equivalent will be an added advantage.
(iii) Minimum of three (3) years of practical experience in a similar role

4. Other Requirements

(i) Good ICT Skills.
(ii) Excellent communication and interpersonal skills.
(iii) High levels of professionalism and confidentiality.
(iv) High levels of integrity, hardworking and reliability.

Interested persons meeting the above qualifications, skills and attributes must send their application, copies of relevant certified academic and professional qualifications and detailed curriculum vitae which should include three (03) traceable referees (with referees’ email addresses) to the address below or via email to [email protected] by August 23, 2024.

The Chief Executive Officer
Mukuba Pension Trust
P.O. Box 23570
KITWE

MUKUBA PENSION TRUST PRACTICES EQUAL OPPORTUNITY RECRUITMENT

ONLY SHORTLISTED CANDIDATES WILL BE CONTANCTED