Terms of Reference – The supply and installation of tank stands

  • RFP / Tender
  • Zambia
  • Applications have closed

WWF Zambia

TORs FOR THE SUPPLY AND INSTALLATION OF TANK STANDS IN MWANDI, SESHEKE, SIOMA, NYIMBA, PETAUKE AND LUSANGAZI DISTRICTS

1.0 INTRODUCTION /BACKGROUND

1. Introduction

Climate change poses significant current and projected risks to Zambia, particularly to rural communities and landscapes comprising mosaics of agriculture and forests/woodlands. Climate forecast trends indicate a shorter duration of the rainy season, higher rainfall variability and a delayed onset of the rainy season, along with a hotter and drier dry season and increased frequency and intensity of extreme weather events (such as droughts, dry spells and floods). Communities that are reliant on forests and agriculture, such as those in the Western Province and Eastern Province, are particularly vulnerable to climate change and climate variability (high exposure, high sensitivity), especially those relying on rain-fed crop production and woodlands. Climate shocks are increasingly leading to crop failures and reduction in agricultural productivity, contributing to food insecurity and generally loss of livelihoods, while also affect the health of forests and woodlands.

Consequently, the rich biodiversity that underpins the flow of ecosystem services to rural communities in Zambia is under pressure from encroachment of woodlands for agriculture, inappropriate use of fire, and the excessive harvesting of forest products that are supposed to help facilitate the infiltration of rainwater as well as prevent erosion. As expected, these changes are leading to a decline in the flow of ecosystem services in most rural areas of Zambia, exacerbating poverty, and food insecurity, altogether increasing ecosystem vulnerability to climate change.

The continued degradation of woodlands along with declining production yields pose a serious obstacle to eliminating poverty and improving food security, and adversely affect the ability of women and men farmers, and local communities to adapt to the impacts of climate change. Unfortunately, these communities and the institutions that support them have low adaptive capacities, particularly at sub-national levels.

Enhancing climate resilience through the long-term supply of ecosystem services from farm and woodland requires new landscape approaches and new organizational approaches that include and improve the inclusive participation of local people, particularly women, in sustainable woodland and farm management. Water management needs to be addressed in a context of climate change, as the strong dependence on rain fed agriculture threatens rural livelihoods exposed to drought risks.

In this regard, the project aims at engaging a supplier to for the supply of Tank stands for the 55 existing functioning boreholes that were recommended for upgrading to motorized mechanisms and use them domestic and irrigation purposes.

2.0 RATIONALE AND JUSTIFICATION FOR CONDUCTING A PUMPING TEST ACTIVITY ON EXISTING BOREHOLES

The key negative environmental changes that have occurred across the project landscapes, as pointed out by the various stakeholders, are: Drying of most perennial streams and rivers: Most waterways have become seasonal due to severe droughts, Increased frequency and severity of droughts and elevated seasonal temperatures leading to increased agricultural crop failure and death of livestock hence posing a serious obstacle to eliminating poverty and improving food security, and adversely affects the ability of women, youth and men farmers, and local communities to adapt to the impacts of climate change. Women and children in the communities face challenges to pump water as it requires much energy and also distances to the water points.

During the baseline data collection of existing water points for both surface and groundwater resources, concerns were raised about the increasing water demand leading to a fight for water for both humans and animal population. Water is drawn from hand pumps which is causing a lot of challenges for women and children because it requires a lot of energy to pump.

Hence, there is need to erect tank stands were tanks will be mounted and filled with water from the motorized boreholes to increase farmers’ capacity to increase yields and limit the detrimental consequences of dry spells.

3.0 OBJECTIVES

The main objectives of the assignment will be to:

  • To supply and install 55 tank stands for the recommended existing functioning boreholes in Nyimba, Petauke, Lusangazi, Mwandi, Sesheke and Sioma districts;

4.0 EXPECTED RESULTS/DELIVERABLES

The expected results/deliverables will be: –

  • 55 tank stands delivered to respective sites by the supplier;
  • 55 tank stands erected in Nyimba, Petauke, Lusangazi, Mwandi, Sesheke and Sioma districts.

5.0 SPECIFICATIONS AND QUANTITIES

SN Item Specification Total Quantities
1 Steel Tank stands carrying 5000L (Brand new) Uprights 60 x 60 x 6mm Angle iron

Diagonal struts 30 x 30 x 4 mm Angle iron

Centre frames 40 x 40 x 5 mm Angle iron

48 m

78 m

60 m

2 Platform fabrication A combination of angle iron crossed with flat bars
3 Ladder Strong ladder made of steel
4 Cage Steel cage with a provision of installing solar panels on top of the tank
5 The Height of the tank stand 8m 8 meters
6 Installation The supplier to install the tank stands at a perfect right angle to the ground in a correct concrete mix
7 Timber 220 x 30 x 4 cm 8 pieces
8 Cement 4 Pockets
9 Conforce wire 1
10 Stand Quarry 1 ton
11 Stones 10 mm

DRAWINGS FOR THE TANK STANDS

COORDINATES FOR THE INSTALLATION SITES

SNO. DISTRICT WARD NAME OF WATER POINT COORDINATES
1 Sesheke Nangombe Lukaka Rural Health Post -23.98253

16.50249

2 Sesheke Nangombe Lumbe Pri School -23.91090

16.59340

3 Sesheke Nangombe Malomwe Community School -23.85592

16.67353

4 Sesheke Lusu East Kalima Village -24.17624

17.30041

5 Sesheke Lusu East Mwinga Village -24.17562

17.35973

6 Sioma Sioma St. Antony catholic -16.60078

23.50134

7 Sioma Sioma Nakabunze School -16.52646

23.44640

8 Sioma Mbume Kalonga village -16.45599

23.20890

9 Sioma Sioma Kabula clinic -16.80064

23.55559

10 Sioma Sioma Sioma Main Market -16.60371

23.50180

11 Sioma Sioma Kaunga Mashi palace -16.49464

23.41773

12 Sioma Mutomena Lyabangu clinic -16.63806

23.24715

13 Sioma Mbume Kalonga Life church -16.45536

23.21167

14 Petauke Ongolwe Chikumba Village BH1 -14.43775

31.27181

15 Petauke Ongolwe Chikumba Village BH2 -14.44278

31.30499

16 Lusangazi Nyakawise Nyakocha Village -14.221084

31.269406

SNO. DISTRICT WARD NAME OF WATER POINT COORDINATES
17 Lusangazi Chikowa Kananji Wildlife Camp -13.764716

31.343144

18 Lusangazi Mudonsa Village 59 (Ngazi) -13.879848

31.765428

19 Lusangazi Mateyo Mzeka Chisenga Village -14.012401

31.201366

20 Lusangazi Mateyo Mzeka Kalomboka National Parks Camp -14.001788

31.206877

21 Lusangazi Chikowa Sichilima market -13.969455

31.443408

22 Lusangazi Chikowa Ngwerema Village -13.967752

31.442666

23 Lusangazi Chikowa Menyani Village -13.964401

31.444728

24 Lusangazi Chikowa Sichilima Village 2 -13.971217

31.440589

25 Lusangazi Chikowa Sichilima Primary School -13.966631

31.438348

26 Lusangazi Nyakawise Chota Village -14.209322

31.282715

27 Lusangazi Lutwazi Mwambula Shamatala -14.135226

31.256393

28 Mwandi Kabanga Bbobbo Primary School 24.707640

16.69841°

29 Mwandi Kabanga Kabanga Primary School 24.82804°

16.64262°

30 Mwandi Kalundu Lifuti Village 24.60920

16.732360°

31 Mwandi Kalundu Lwamwila Primary School 24.639470

16.739840°

32 Mwandi Kabanga Mabombo Primary School 27.776380

16.694280°

33 Mwandi Kabanga Mabumbo Village 24.840120°

16.683320°

34 Mwandi Kalundu Mutata Village 24.633970°

16742950°

35 Mwandi Kalundu Mukanwa Village 24.599360°

16.776010°

36 Mwandi Salumbwe Namatumbe Village 24.847550°

16.884880°

37 Mwandi Salumbwe Sanembo Clinic 24.852420°

16.891260°

38 Mwandi Salumbwe Sanembo Primary School 24.853560°

16.892570°

39 Mwandi Kalundu Siachitema Village 24.854060°

16.635910°

40 Nyimba Kaliwa Sichibende Village BH1 -14.6465

30.7855

41 Nyimba Kaliwa Machinka Primary school BH2 -14.6543

30.7901

42 Nyimba Kaliwa Machinka Primary school BH3 -14.6529

30.7892

43 Nyimba Kaliwa Menyani Village -14.6183

30.8099

44 Nyimba Kaliwa Sichibende BH9 -14.6524

30.7844

45 Nyimba Kaliwa Isreali Village BH12 -14.6182

30.807

46 Nyimba Msima Rapheal Village B -14.7129

30.9946

47 Nyimba Msima Mlemu A BH16 -14.659

30.976

48 Nyimba Chinambi Makopa Village BH30 -14.4966

30.7514

49 Nyimba Msima Kashoni Village BH17 -14.6452

30.9696

50 Nyimba Msima Kamphata B BH21 -14.6486

30.9349

51 Nyimba Msima Kachewa Village -14.6117

30.8129

52 Nyimba Kaliwa Kambazya Village BH4 -14.6515

30.7975

53 Nyimba Msima Pondani Village BH23 -14.634

30.9438

54 Nyimba Msima Alatomi Village BH33 -14.644

30.992

55 Nyimba Msima Mphala Munshe Village BH35 -14.7384

30.9334

Application Process

WWF Zambia will be considering quotations for borehole drilling. All quotations must be received by email address stated below no later than:

  1. Date and time: 6th November  2024 at 5 pm
  2. Email address:[email protected]
  3. Subject: GEF FAO – Supply, Fabrication and Installation of Tank stands – Eastern / Western Province
  4. NOTE: IF BIDDER IS INTERESTED TO BID FOR BOTH PROVINCES, THE SUBMISSIONS SHOULD NOT BE CONSOLIDATED IN ONE BUT RATHER SEPERATED ALL INCLUSIVE OF MOBILIZATION COSTS.

Instructions to bidding suppliers:

Language for RFQ: English

All prices should be quoted in ZMW

Suppliers should attach the following documents

  1. PACRA Certificate of Registration
  2. Valid ZRA Tax Clearance Certificate
  3. Valid trading license (s)
  4. Evidence of Similar Works done
  5. Provide 3 written client references

Quotations will be rejected under the following:

  1. Incomplete submission
  2. Not meeting required specifications
  3. Request for quotes received after the closing date

Payment terms: 50% upon signing of the contract, and 50% upon completion and approval.

Evaluation criteria

Quotations shall be evaluated to determine the best value most technically accepted offer that meets WWF Zambia’s delivery schedule requirements:

  1. Completeness of submission and Compliance with specification/ technical requirements
  2. Estimated time of delivery
  3. Best value offered
  4. Discounts offered

Purchaser’s Right to Vary Requirements at Time of Award

WWF Zambia reserves the right at the time of making the award of the contract to increase or decrease the number of goods specified in the Request for Quotation without any change in unit price or other terms and conditions.

Additionally, WWF Zambia reserves the right to split the award of tenders on the basis of Geographic location by Province or District.

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