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FUNCTIONS
- Provide overall administrative support to the Human Resources department
- Prepare and coordinate mail, faxes and packages
- Maintain filing system
- Prepare agendas before every meeting and distribute to all attendees
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence such as memos, letters, faxes and forms
- Book travel arrangements
RESPONSIBILITIES
- Ensure service providers provide essential services as per contractual agreement
- Compile assigned monthly reports and submission is within predetermined deadlines
- Manage inventory of groceries, stationary and miscellaneous items within budgeted limits
- Record, issue and supervise supply of various stock ensuring continuous stock availability and accountability
- Arrange for training workshops / sessions as required
REQUIREMENTS
- Minimum of Diploma in Business Management field
- Knowledge of office management systems
- Proficiency in MS Office (Excel, Word & Powerpoint)
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem solving skills
- Good written and verbal communication skills
- Strong organizational skills and ability to multitask
- Customer service orientation to internal clients
To apply, send your resume to [email protected]. Ensure that you mention www.gozambiajobs.com as the source of this job advertisement.