Records Clerk – Digitization


AGS Zambia is an internation Records Management Company

Company Overview

AGS Zambia Ltd is a pioneering leader in records management solutions, dedicated to helping businesses streamline their operations through innovative digitization strategies. We specialize in preserving and organizing critical records for our clients, ensuring accessibility, security, and compliance with regulatory standards. As we continue to expand our services, we are seeking dedicated and skilled individuals to join us as Records Clerks – Digitization, focusing on a client-centric digitization project for six (6) months based in Solwezi (Lumwana).

Position Overview

As a Records Clerk – Digitization, you will play a pivotal role in transitioning physical records into digital formats. You will be responsible for meticulously scanning, organizing, and cataloging a wide range of documents, ensuring accuracy and completeness throughout the digitization process. This role requires a keen eye for detail, strong organizational skills, and a commitment to maintaining the integrity of records.

Key Responsibilities

  • Utilize scanning equipment and software to digitize various types of records, including documents, photos, and other media.
  • Ensure the quality and clarity of digitized images, making adjustments as necessary to achieve optimal results.
  • Organize and categorize digitized files according to established protocols, maintaining consistency and accuracy in file naming and metadata.
  • Collaborate with cross-functional teams to prioritize digitization projects and meet deadlines.
  • Perform routine maintenance and troubleshooting on scanning equipment to ensure efficient operation.
  • Safeguard the confidentiality and security of sensitive information throughout the digitization process.
  • Assist in developing and implementing best practices for digital records management, including storage, retrieval, and preservation.

Minimum Qualifications:

  • Grade 12 Certificate
  • Diploma in records management or related field preferred.
  • Proven experience in document scanning and digitization, preferably in a records management or archival setting.
  • Strong attention to detail and accuracy, with the ability to identify and correct errors in digital images.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Effective communication and interpersonal skills, with the ability to collaborate with team members across departments.
  • Knowledge of records management principles and best practices, including digital preservation standards.

How to Apply

If you are passionate about helping businesses unlock the full potential of their records through digital transformation, we want to hear from you! Please submit your resume and cover letter detailing your relevant experience and qualifications for this position to [email protected]. We look forward to welcoming you to our team at AGS Zambia. The due date for receiving applications is 26th April, 2024.

Candidates based in Solwezi (Lumwana) are strongly encouraged to apply.

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