Beca Corporation
Core Administrative Tasks:
- Organizing and Maintaining Records: This includes managing both physical and digital files, ensuring proper organization and easy retrieval of information.
- Scheduling and Calendar Management: Managing calendars, scheduling meetings, and coordinating appointments for staff and executives.
- Communication: Answering phones, handling emails, and acting as a point of contact for visitors and internal/external communication.
- Data Entry: Inputting and updating information into databases and spreadsheets. This includes invoices, receipts etc
- Travel Arrangements: Booking flights, hotels, and transportation for staff travel.
- Office Supplies: Ordering and managing office supplies and equipment. Inclusive of workers ppe
- Bookkeeping: Assisting with basic bookkeeping tasks, such as collecting invoices and managing accounts. Following up on returns , government statutory arrangements or submissions.
- Onboarding New Employees: Assisting with the onboarding process for new hires, including preparing paperwork and providing orientation.
- Taking Minutes at Meetings: Recording and distributing meeting minutes. Giving weekly reports on status quo.
- Typing and Proofreading: Preparing letters, reports, and other documents, ensuring accuracy and professionalism.
- Maintaining Office Systems: Ensuring that office equipment and systems are functioning properly.
- Liaising with Suppliers and Contractors: Communicating with vendors and contractors to ensure smooth operations.
- Management of furnished apartments stock taking and all with up to date records.
Skills & Competencies
- Strong organizational, problem-solving, and multitasking abilities.
- Highly pro-active
- Proficiency in Microsoft Word and Excel.
- Good communication and interpersonal skills.
Qualification
- Diploma in Business Administration or other related qualification.
- 3 years of experience or more
- experience in a construction is an added advantage
To Apply Send to [email protected] :
- Application letter
- Certified Credentials
- Curriculum Vitae