Finance/Compliance Officer

Catholic Relief Services- Zambia Country Program

BACKGROUND

Epidemic Control 90-90-90 (EpiC 3-90) support the Ministry of Health (MOH) in targeted Districts and faith-based sites to achieve UNAIDS Fast Track goals for epidemic control: 90% of all PLHIV know their status, 90% of those diagnosed will receive sustained ART, 90% of all people receiving ART will have viral suppression.

EpiC 3-90 supports comprehensive HIV/AIDS service delivery at supported faith-based facilities while building capacity and systems for sustainability through three-pronged approach: 1) Supported health facilities improve their delivery of HIV prevention, treatment and laboratory services; 2) Improve key health system functions and structures needed to deliver quality HIV services; and 3) Health information strategically collected and utilized to improve HIV service delivery.

JOB PURPOSE

This position will provide accounting and finance support to supported district and provincial hubs at selected EpiC 3-90 Project locations. He/she will initiate fund requests, handle enquiries on grants that are finance specific, ensures timely submission of liquidations, take part in project forecasting and budgeting and prepares financial reports, invoicing etc.

NATURE AND SCOPE
The Finance/Compliance Officer shall ensure that all Donor funds are handled prudently and in line with donor expectation. He/she will assist in the development of the annual budget and workplans for the supported districts and provincial hub offices. The Position will report on the budget monthly and outline key highlights, challenges or issues of concern. The position will ensure that monthly activities agree with the set budget that is in place. The incumbent will ensure that financial reporting by the supported Provincial and Districts hubs meet donor expectations as well as CRS requirements. The position will ensure that reporting tools are /in agreement with CRS standards. The position will conduct regular field visits to gather financial data and will take note of any weaknesses in reporting to develop relevant trainings to close the gaps in financial reporting and for capacity building. He/she will also liaise with the Grants and Compliance Manager to ensure adherence to applicable policies and procedures as well as to maintain high quality standards in financial reporting. This position involves liaising with all EpiC 3-90 supported facilities and requires good communication and influence skills. Knowledge acquisition and transfer skills critical for Partner capacity building are required. The position requires a degree in Finance/Accounting and 3-5 years relevant experience and at least 1 years’ experience in Project Financing.

PRINCIPAL ACCOUNTABILITIES/KEY RESPONSIBILITIES

Financial Management

  • He/she will review partner ageing reports and provide feedback on key highlights and issues noted to the Program Managers and Partners.
  • He/she will ensure that there no delinquent balances for staff in the respective hub offices
  • He/ she will assist with any unresolved/questioned costs raised during the desk reviews. In addition, follow up on report submissions from partners in the designated provinces for timely reporting.
  • She/he will review all hub office staff liquidations for correctness and completeness for onward submission to line managers. Additionally, engage with staff on Liquidation Standard Operating procedures (SOPs) as needed.
  • The incumbent will request CHW/CBV stipends and review liquidations to ensure accuracy as per budget lines and adherence to policy.
  • He/she will ensure that the district and hubs are funded as needed and keep track of the planned activities on a monthly and quarterly basis.
  • He/she will disburse funds on behalf of the District and Provincial Coordinators and ensure that supporting documents are collected and verified according to CRS standards
  • He/she will also ensure costs are acceptable as per USG regulations and charged as required to respective budget lines, the incumbent will monitor budget lines and communicate budget realignment if need be.

Partner Monitoring and Assessment

  • The incumbent will undertake field visits to offer technical support/assistance after the SRFMP visits to follow up on any issues raised /ICIP actions to ensure closure.

Partner Capacity Building

The incumbent will highlight key areas of concern when staff liquidations are being done. He/she will be responsible to build capacity in staff in areas identified during the review of the liquidations. He/she will assist the staff in understanding changes in any policy that impart the staff way of liquidating and reporting.

Project Budgeting

  • The incumbent will assist in the preparation of the district/Hubs budgets and will conduct cash forecast on a monthly /quarterly basis for planning purposes.
  • He/she will give an update on the district/ Hub spending and monthly needs to highlight issues noted and for information sharing.

Major Challenges and Problem Solving

Meeting targets whilst also assisting in monitoring and evaluation of projects.

Delegated Freedom to Act

Delegated freedom to act is limited by the Sub-Recipient Financial Monitoring Policy and internal policies and procedures.

Most important contacts

List of individuals/organizations the incumbent will interact with

Internal Contacts

  • Program Manager
  • Compliance Manager
  • Project Accountants

External Contacts

  • External auditors
  • Partners

Education and Qualifications

  1. Degree in Accounting/Finance or similar
  2. Part ACCA/CIMA or better

Experience

  1. 3-5 years’ relevant experience
  2. At least 1 years’ experience in Project Financing

Competencies & Skills

  • Excellent Communication Skills
  • Proficient in Microsoft Office Applications
  • Knowledge of Subsystem

Agency-wide Competencies: These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

  • Trusting Relationships
  • Professional Growth
  • Partnership
  • Accountability

Disclaimer: The job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Important Note: By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.

Equal Opportunity Employer

Applicants Instructions: Please email a cover letter, and curriculum vitae which should include three references to: [email protected] . Please include the position you are applying for in the subject line.

The closing date for applications is 7th November 2020. Only shortlisted candidates will be contacted for an interview.