Finance Manager

Principal Duties and Responsibilities

• Overall financial management of PSM Zambia, ensuring strict adherence to Chemonics policies and procedures and USAID rules and regulations.
• Build and lead a well-functioning accounting team. Plan, organize, assign, review, and evaluate the work of finance staff and provide staff guidance and mentoring. Conduct performance reviews for finance staff.
• Supervise accounting cycle to include preparation and appropriate documentation of journal entries, payment requests, and general ledger reconciliations.
• Ensure that incurred costs are allowable, allocable and reasonable in accordance with USAID cost principles and Chemonics policies and procedures.
• Review and approve accounting and supporting documents and transactions to ensure accuracy, completeness and compliance with Chemonics policies and procedures and USAID regulations.
• Review accurate, complete and timely financial reporting using ABACUS system, including monthly accrual/projection spreadsheets, and ensure timely submission to the home office (HO). Prepare and/or review ad hoc analysis and reporting as needed. Monitor preparation and perform analysis of financial reports relative to budget and monthly forecasting.
• Oversee monthly wire transfer requests for submission to the HO and manage local bank accounts to ensure sufficient availability of funds for project needs.
• Review the internal financial control systems to ensure that appropriate mechanisms, procedures, and systems are in place. Ensure proper safeguards of funds and compliance with established USAID and Chemonics financial and accounting procedures.
• Review and ensure proper authorization and approval and timely processing of payment/reimbursement requests for employees/suppliers/vendors.
• Plan, perform and supervise internal audits of accounts payable, accounts receivable, payroll, fixed assets, and petty cash.
• Review and approve bank reconciliations and reconciliation of petty cash and fund report at time of replenishment.
• Review submission of all tax withholdings (payroll income tax, deduction at source) to relevant parties.
• Review payroll and ensure allocation of payroll costs to appropriate general ledger accounts.
• Work closely with internal and external auditors during field program audits
• Serve as a resource person for technical and finance staff on Chemonics and USAID policies, procedures and regulations
• Serve as the main point of contact for the project management unit (PMU) in Washington for all matters related to project finance.
• Interact with bank and other officials on an as-needed basis.
• Perform other duties as required or assigned.

Job Qualifications

• Bachelor’s degree in related field required
• Zambia Institute of Chartered Accountants (ZICA), Association of Certified Chartered Accountants (ACCA), Chartered Institute of Management Accountants (CIMA) or equivalent professional qualifications
• Member of ZICA
• Minimum of 8 years’ experience; USAID experience desirable
• Excellent interpersonal and communications skills
• Demonstrated leadership, versatility, and integrity
• Fluency in English required

Location of Assignment

The location of assignment is Lusaka, Zambia with intermittent travel throughout the country.

Supervision

The Finance Manager will report directly to the Operations Director or his/her designee.

To Apply:

Send electronic submissions of your CV, cover letter and highest necessary qualifications to [email protected] by 12pm on June 1, 2018. Please include clearly the position in the subject line of the email. Please ensure that you mention www.gozambiajobs.com as the source of this job advertisement. No telephone inquiries, please. Finalists will be contacted.