Administrative Assistant

ADMINISTRATIVE ASSISTANT (1 Position)

Reporting to the General Manager, the Administrative Assistant will be responsible for the provision of administrative support to the Company.

DUTIES AND RESPONSIBILITIES

• Provide administrative support in the management of the Company office;
• Coordinate all incoming and outgoing correspondence
• Maintain a register of all queries and responses submitted to the Company office
• Maintain hardcopy and electronic office filing system
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing
• Support Company staff in assigned project work
• Set up and co-ordinate meetings and conferences
• Meet, receive and attend to clients and visitors
• Arrange for accommodation and transport for staff and visitors
• Maintain office inventory
• Ensure backup documents are properly and systematically filed
• Ensure cleanliness and high standards of hygiene of office and maintenance of office equipment
• Support the preparation of unit monthly and quarterly work plan and budgets
• Provide administrative support in the management of the Company office;
• Undertake highly, effective and detailed communication with the General Manager;
• Report and analyse problems experienced with the administrative support of the Company office, so that remedial actions can promptly be taken;

QUALIFICATIONS AND SKILLS

• Diploma in Business Administration, Management Studies or any related field
• Computer literate
• Ability to work independently
• Excellent communication skills
• At least 2 years’ relevant work experience

All applications in writing should be accompanied by up-to-date Curriculum Vitae and supporting documents (Note: do not send originals) with the names and addresses of three referees, one of which should be the last or current employer. The applications must be submitted in a sealed envelope indicating the position being applied for.

Applications should be submitted by 30 October, 2020 to the address below:

The Board Chairperson
Mumbwa Farmers Cotton Ginning and Pressing Company
C/o Citizens Economic Empowerment Commission
Plot 6457, Los Angeles Boulevard
LongAcres
P.O Box 35068
LUSAKA