Head of Finance and Operations

Website CopperRoseZM Copper Rose Zambia

Beautiful. Valuable. Empowered

About Us 

Copper Rose Zambia (CRZ) is a youth-led non-governmental organisation with a mission to build a conducive environment for young people to thrive in all aspects of their lives. We envision a world where every young person is happy, healthy, and living to their full potential. CRZ is not just like any organisation; it is a powerful movement led by a dedicated team of skilled and passionate young professionals, focusing on critical areas such as health and well-being, gender equality, and youth development and leadership, actively addressing challenges like HIV/AIDS/STIs, sexual and reproductive health and rights, gender equity, and youth development and skills development. You can read more about us on our website www.copperrosezambia.org.

Job Title: Head of Finance and Operations
Location: Head Office, Lusaka, Zambia
Reports to: Deputy Chief Executive Officer (DCEO)
Expected Travel: National and International travel may be required (10%) including to remote districts

Position Overview:

The Head of Finance and Operations (HOFO) will be responsible for overseeing all finance and operations processes, including financial management and reporting and internal systems and processes. This position will manage the finance and operations team. The HOFO will work to drive efficient resource management, enhance performance monitoring and reporting, and improve the efficiency and accountability of all the organisation’s finances. This is a tremendous opportunity for a strong leader to maximise and strengthen the internal capacity of a rapidly growing, high-impact, youth-led organisation.

Key Responsibilities:

Oversee and optimise all finance management processes:

  • Oversee budgeting, financial reporting, and analysis across the organisation.
  • Track annual budgets, reporting, and planning for the organisation.
  • Conduct monthly and quarterly financial forecasts.
  • Oversee annual internal and external audit processes.
  • Keep DCEO & CEO abreast of matters affecting the financial status of the organisation.
  • Deliver concise yet fit-for-purpose DCEO & CEO and board briefings on the financial health of the organisation monthly, quarterly, and yearly.
  • Enhancement of financial management processes to drive better decisions in support of accelerated growth.
  • Prepare the organisation for sub-award management by tightening controls and focusing on accountability and regular checking of the work of other staff in the department.
  • Line-manage the Senior Finance Officer/Finance Manager and ensure their responsibilities are carried out accordingly.
  • Ensure that all financial administration and reporting are carried out, including filing documents with the appropriate regulatory authorities and coordinating the monthly management accounts meeting.
  • Lead on developing our finance systems, ensuring they are best practices.
  • Oversee and optimise all operations management processes.
  • Ensure that the working environment (including our work culture) and benefits offered are appropriate and available for the staff.
  • Ensure that all staff have appropriate training and capacity available.
  • Lead on creating a culture that is excellent and nourishing for staff and volunteers.
  • Play a key role in shaping the internal culture of the organisation.
  • Oversee internal processes leading to the development of the organisation.

General responsibilities:

  • Support the DCEO.
  • Participate in ot-finance-related work within the organisation, such as monitoring projects in districts, partner engagement meetings, campaigns/outreaches, and events.
  • Any other tasks assigned by the supervisor are reasonably required to ensure the smooth running of the organisation.

Qualifications and Experience:

  • Bachelor’s Degree or its International Equivalent – Finance, Accounting, or Related Field;
  • Full CA Zambia, ACCA, CIMA or equivalent.
  • MBA preferred.
  • Fully paid-up member of ZICA (essential requirement)
  • Minimum eight years experience, three of which must be at senior level in the NGO sector, especially in financial management, and grants
  • Demonstrated experience in NGO sector, governance, organisational capacity building, advocacy, rule of law, or other related democracy and governance sectors highly desired; and
  • Excellent computer skills, especially in spreadsheet & data analysis (excel & access), and familiarity with accounting software like QuickBooks preferred.
  • Familiarity with USAID/CDC/EU/SIDA programming, rules and regulations is highly desired.
  • Ability to work effectively in a highly collaborative team approach.
  • A multi-tasker with the ability to wear many hats in a fast-paced environment.
  • Personal qualities of integrity, credibility, and dedication to supporting young people in Zambia thrive
  • Excellent communication and organisational skills; and
  • Excellent verbal and written communication skills in English.
  • Ability to work independently and on own initiative.

Application Process:

For all interested candidates, please apply with this link here.

The deadline for Applications is 11:59 PM  21st April 2024

Kindly note that only shortlisted candidates will be contacted. 

Copper Rose Zambia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, colour, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. We also strive to achieve equal employment opportunities through continuing diversity enhancement initiatives. We welcome candidates of all backgrounds and with diverse experiences to apply. We are committed to evaluating applications fairly.

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