Bookkeeper/Office Manager

  • Full Time
  • Chipata, Zambia
  • Applications have closed
  • Salary: dependent on experience

Website Cultivating New Frontiers in Agriculture

Position Summary: The Bookkeeper/Office Manager assists the country director with all administrative and accounting aspects of program implementation.

Applications will be assessed on a rolling basis.

Specific Duties and Responsibilities:

  •  Oversee basic bank transfers, office accounting, and procurement procedures;
  • Prepare monthly expense reports to be sent to home office;
  • Manage volunteer and staff travel expenses;
  • Ensure compliance of project expenditures, including personnel costs, administrative expenses, and operating costs with USAID regulations and Malawian law;
  • Maintain necessary documentation and reporting in accordance with USAID and CNFA guidelines;
  • Coordinate travel logistics for CNFA staff, F2F volunteers, and other visitors.
  • Ensure office is kept clean and in an orderly condition, manage the flow of visitors to office locations, and maintain stock of office supplies and equipment;
  • Other administrative duties as required by the country director

Minimum qualifications include:

  •  Diploma in a related field with 5+ years of relevant experience
  • Minimum of 5 years accounting or finance experience with USAID funded or donor funded projects required
  • Computer literate (knowledge of Ms office-word, excel, and PowerPoint)
  • Applied experience with a computerized accounting system.
  • Effective negotiation skills
  • Excellent written and oral communication;
  • Must be a Zambian citizen, preferably living in Chipata.
  • Experience working with foreign currency transactions.
  • Excellent proficiency in Excel required.
  • Strong administrative and communication skills;
  • Excellent written and verbal English language skills
  • Fluency in English required, and Chichewa or Nyanja is desired
  • Ability to work independently and in teams; take initiative and follow through on outstanding issues.
  • Pro-active in anticipating work requirements and problem solving.
  • Multitasker, with strong organisational skills including being able to assist with logistics and other project related admin tasks
Important Note: Offers of employment or job openings with requests for payment or fees should be treated with extreme caution, viewed as potentially fraudulent and reported immediately.