Administrative Officer

ACTIVITY OVERVIEW

The five-year (2020-2025) USAID Local Impact Governance Activity (Local Impact) will help Zambia build up a sub-national system of governance for devolved service delivery more responsive to citizen needs. The program will engage national and sub-national authorities to expand the capabilities of district-level governance bodies to deliver sustainable development outcomes, increase effective citizen and private-sector involvement in development planning and monitoring, and improve public financial management and domestic revenue generation.

The activity will work toward three objectives:

• Objective 1: Citizens improve their collective skills to effectively assess service-delivery needs and performance and constructively engage with government.
• Objective 2: The sub-national governance system becomes more responsive to citizen needs, generates, and accountably expends revenue, and improves service-delivery outcomes.
• Objective 3: The program generates learning and facilitates problem solving that supports the development of an effective, financially viable sub-national governance system for devolved services, capable of being scaled up throughout Zambia.

PURPOSE

The Administrative Officer is responsible for day-to-day project operations and logistics needs in the Lusaka office and supporting activities and operations in provincial offices.

RESPONSIBILITIES

• Enforces use of DAI’s operations & procurement system (TAMIS)
• Maintains electronic records and files of all required backup documentation in the relevant DAI’s system platforms, including any required hard copy files
• Administers the in-office stock of stationery and office supplies, and oversees management of supplies in provincial offices
• Oversees the management of project vehicles and fuel
• Manages project drivers
• Inspects goods or verify services, confirm delivery and receipt of goods, and monitor the use and disposition of goods
• Oversees logistical arrangements for events, renting of premises, arrangement of accommodation, transportation, coordination with participants and invited experts
• Assists the Finance and Operations Director and other senior operations staff as required
• Provides support for day-to-day office operations and logistics needs
• Oversees logistical arrangements for project travel

Other duties

• Provides leave of absence cover for staff as required
• Escalates any issues to his/her supervisor immediately
• Prepared to travel to project provincial offices as required
• Performs any other duties as assigned

PLACE OF PERFORMANCE AND REPORTING

• The position will be based in the Local Impact main office in Lusaka, Zambia and will report to the Finance and Operations Director
• There may be some travel to provincial offices
• The position will manage Local Impact drivers and fleet

QUALIFICATIONS

• University degree in relevant field required.
• 4+ years of work experience in logistics, procurement, office administration, and other relevant areas
• Experience working on USAID projects/activities
• Ability to respond effectively to time sensitive demands & inquiries
• Demonstrated exceptional customer relations (both internally & externally)
• Excellent organizational skills with a willingness to take initiative and be proactive
• Ability to work on multiple concurrent procurements
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
• Fluency in English is required

APPLICATION

• Use the URL provided in the advertisement to apply
• Applications must be received before the closing date
• Only short-listed candidates will be notified
• No phone inquiries