Development Aid from People to People (DAPP)
JOB OPPORTUNITIES
DATA ASSOCIATES
DAPP in Zambia is inviting applications from suitably qualified candidates to apply for 22 positions of Data Associate, under the Total Control of the Epidemic (TCE) project and 3 under the Orphans and Vulnerable Children (OVC) project.
1. TCE Project
1.1 Locations:
(a) Lusaka Province – Chilenje Sub-district 1, Kafue 1, Rufunsa 1.
(b) Western Province – Mongu 1, Kaoma 1, Shangombo 1, Mwandi 1, Mitete 1, Nalolo 1, Kalabo 1.
(c) Eastern Province – Chasefu 1, Chipangali 1, Lusangazi 1, Mambwe 1, Nyimba 1, Sinda 1. Vubwi 1.
(d) Southern Province – Chirundu 1, Siavonga 1, Gwembe 1, Zimba 1, Kazungula 1.
1.2 Job Summary
Based at District level, the core function will be to establish, maintain and ensure the proper use of performance monitoring indicators and measurement systems in order to provide a succinct analysis and reporting of the project activities and results in line with project goals.
1.3 Reporting relationships
Reports to the TCE Provincial M&E Officer.
1.4 Duties and essential job functions
(i) Data Associates will support and contribute to the strengthening of the M&E and data management systems in the supported districts and health facilities within the district.
(ii) They will work with the DHOs, HFs and M&E staff from other stakeholders to ensure the use of MOH national tools and processes for data management, access and utilization of data by HF and DAPP staff.
(iii) Will work with the DHOs, HFs and M&E from other stakeholders in ensuring that sites where the TCE project is attached to utilize the community module of SmartCare or SmartCare plus to document HTS community data and that this data is consistent with physical registers. They will also ensure that Field Officers are using SmartCare plus and provided any required support when need arise.
(iv) TCE Data Associate will ensure that correct lists for missed appointments are generated on a daily basis and all tracking outcome are properly documented in SmartCare, all patient records are up to date in SmartCare and Field Officers properly utilize SmartCare for documentation of community activities.
(v) Data Associates will provide mentorship, training and support to HF staff and TCE staff in data collection and reporting procedures, completeness of registers and clinical files, and maintenance of up-to-date clinical charts. They will work with the DHIO, HF staff and M&E teams from other stakeholders in conducting triangulation of weekly and monthly reported data with data sources.
(vi) Data Associates will work with the DHOs, HFs and M&E from other stakeholders to plan & conduct data quality assurance (DQA) including implementation of routine DQMIS activities in Health Facilities. They will also participate in all district data review meetings.
(vii) Data Associates will document and communicate different data related issues and challenges (from both SmartCare and physical registers) prevailing in the health facilities in their respective districts to the M&E team. They will assist in identifying best practices and designing tools necessary to improve data management and utilization.
(viii) Data Associates will oversee the activities of the Data Clerks, ensure the TCE DHIS2 database is up-to-date, keep track of reporting tools required, participate in weekly data review meetings and provide daily updates to the supervising M&E Officers and Project Managers.
1.5 Required qualifications and Experience:
(a) Diploma in Monitoring and Evaluation or related field. A University degree with a major in demography or other related social sciences will be an advantage.
(b) At least two years’ relevant work experience in M&E of PEPFAR Health and HIV Activities in complex, multi-year health sector development projects
(c) Have competence and experience working with Advanced Excel, SmartCare and DHIS2 databases, conducting DQAs and MER indicator reporting.
(d) Strong diagnostic, analytical and problem solving skills
(e) Ready to revise M&E protocols and systems in order to adopt changed funding agency demands
(f) Vast experience with development of M&E work and direct supervision of staff in implementation of M&E
(g) Sensitivity to and understanding of the political and ethical issues surrounding HIV prevention, care, and treatment, also of key populations.
(h) Strong Partner engagement skills and ability to foster strong working relations with DHO teams.
(i) Excellent written English and oral communication skills.
1.6 Application Method
(i) Applications with Cover letter and detailed CV must be received by 14th September, 2023.
(ii) Applicants to indicate in the cover letter the expected basic pay if offered the position.
(iii) Indicate position and town applied for in the Subject of the email e.g “Application as Data Associate – Chipata”.
(iv) Please submit your applications to e-mail: [email protected] and copy the following emails: [email protected]; [email protected]; alex[email protected]; [email protected]; [email protected]
2. OVC Project
2.1 Locations: Chipata 1, Katete 1, Petauke 1.
2.2 Job Summary
Based at district level, the core function will be to establish, maintain and ensure the proper use of performance monitoring indicators and measurement systems to provide a succinct analysis and reporting of the OVC activities and results in line with the objectives of the OVC Project.
2.3 Reporting relationships
Reports to the OVC M&E Officer.
2.4 Duties and essential job functions
(i) Supports the building of a strong and efficient M&E team at project level and contribute to the strengthening of the M&E and data management systems in the supported districts and health facilities within the district.
(ii) Plans M&E activities for the project on a yearly, quarterly, monthly, weekly and daily basis according to the approved project work-plan and budget
(iii) Trains and provides mentorship to project staff in M&E concepts, new tools and databases
(iv) Develops common data collection tools and systems. Works with staff and partners to make OVC data collection modifications, based on analysis of routine data
(v) Work with the DHOs, HFs and M&E teams from other stakeholders to plan & conduct data quality assurance (DQA) including implementation of routine DQMIS activities in Health Facilities.
(vi) Ensures timely data collection and entry into databases according to the project M&E plan
(vii) Analyses data, documents results on key performance indicators and conducts regular updating of project performance monitoring plans in order to highlight progress on expected outputs and outcomes
(viii) Conducts biweekly data verification in each Health Facility in the project, including data quality assessment.
(ix) Responsible for database management at district level
(x) Responsible for quality data storage and ensure that all data is in order and updated
(xi) Prepares donor and partner reports, timely, using the provided reporting systems and develops visual presentations
(xii) Participates in relevant partner, stakeholder, management and staff meetings and present visual reports
(xiii) Supports DAPP-OVC in on-going project review and planning using data results to improve the project implementation. This includes the development of various planning and review documents.
(xiv) Uses data generated to inform development of new activities; participates in conducting project surveys.
(xv) Develops and maintains strong working relationships with Ministry of Health at provincial, district, facility levels and other implementing partners.
2.5 Required qualifications and Experience:
(a) Diploma in Monitoring and Evaluation or related field. A University degree with a major in demography or other related social sciences will be an advantage.
(b) At least two years’ relevant work experience in M&E of PEPFAR Health and HIV Activities in complex, multi-year health sector development projects.
(c) Have competence and experience working with Advanced Excel, SmartCare and DHIS2 databases, conducting DQAs and MER indicator reporting.
(d) Strong diagnostic, analytical and problem solving skills.
(e) Ready to revise M&E protocols and systems in order to adopt changed funding agency demands.
(f) Vast experience with development of M&E work and direct supervision of staff in implementation of M&E.
(g) Sensitivity to and understanding of the political and ethical issues surrounding HIV prevention, care, and treatment, also of key populations.
(h) Strong Partner engagement skills and ability to foster strong working relations with DHO teams.
(i) Excellent written English and oral communication skills.
2.9 Application Method
(i) Applications with detailed CV and must be received by 14th September, 2023.
(ii) Applicants to indicate in the cover letter the expected basic pay if offered the position.
(iii) Indicate position and town applied for in the Subject of the email e.g “Application as OVC Data Associate – Chipata”.
(iv) Please submit your application to E-mail: [email protected]; and copy the following emails: [email protected] ; [email protected].
Do not attach educational or other documentations at this stage.
Note that DAPP does not request payment at any stage of the recruitment process.