Executive Secretary

TopFloorZambia TopFloor Zambia

Key Responsibilities:

  • Effective Management of GM’s schedule
  • Timely communication with Corporate office, ExCom, HOD’s, internal and external customers for effective day to day functioning
  • Report generation & maintenance
  • Scheduling of internal stakeholder meetings
  • Coordinating induction schedules
  • Preparation of guest welcome letters for all categories – first time and repeat guests and welcome cards for guests
  • Taking dictation, typing letters, maintaining files and records, attending calls etc
  • Arrange conferences, meetings, and travel reservations
  • Compose, type, and distribute meeting notes, routine correspondence, and reports

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Desired Skills, Qualifications and Experience:

  • Diploma in Business management or any related studies
  • Degree will be an added advantage
  • 3 years’ experience in an executive role
  • Administration background, able to handle a busy office
  • Hospitality background will be an added advantage
  • Excellent Communication Skills
  • Should be smart and presentable and should have good interpersonal skills
  • Should be willing to take on additional responsibilities
  • Should be able to handle independent correspondence/communication

How to apply:

Applicants should send their resumes to [email protected] with ‘Executive Secretary’ as email subject before 18th September 2017. Ensure that you mention www.gozambiajobs.com as the source of this job advert.

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