Office Manager

  • Full Time
  • Lusaka, Zambia
  • Applications have closed

Filos Food Ingredients


  • Supports company operations by organizing and maintaining staff systems and files.
  • Preparation and management of payroll.
  • Preparation and uploading of all statutory returns.
  • Maintains office staff by recruiting, interviewing and onboarding new staff as well as organizing the employment paperwork.
  • Provides coaching, counselling, and disciplining of employees, and monitoring appraised staff results.
  • Download monthly customer statements and follow up on payments.
  • Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems.
  • Maintains office efficiency by planning and implementing office systems, layouts, and office procurement.
  • Ensure all parcels are booked for shipment whether incoming or outgoing through designated courier service.
  • Applies for all import permits through the available portal with active and continuous follow ups.
  • Attends to all administrative aspects that include booking flights and accommodation.
  • Ensure the offices are kept clean by supervising the cleaning staff.
  • Maintain health and safety standards within the work premises and in the canteen.
  • Reporting office progress to senior management and working with them to improve office operations and procedures.


The Office Manager will report to the Director.


  • Staffing
  • Inventory Skill
  • Managing Processes
  • Multi-tasking
  • Reporting Skills
  • Supervision
  • People Skills


  • Bachelor of Science Degree in Business Administration
  • Human Resource background will be beneficial.
  • Minimum 2 years’ experience in a similar position.
  • Proven computer skills (Word, Excel, and Power Point)
  • Report writing skills.
  • Knowledge of the Zambian Labour Laws

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