Human Resources Assistant

  • Full Time
  • Kitwe, Zambia
  • TBA ZMW / YEAR
  • Applications have closed

Website Fraser Alexander Tailings Zambia

ABOUT THE COMPANY

Fraser Alexander is a trusted mining services partner delivering world class outsourced services across the entire mining value chain. Operating in the mining industry since 1912, the company has been growing its innovative business across the globe and its operations in Zambia.

PURPOSE

This position exists to provide administrative support in the form of Human Resources to HR Operations in Zambia and the business as well as to capture and process documentation of a HR and Payroll related nature on the HR system ensuring compliance to relevant HR and Payroll related statutory and policy requirements.

RESPONSIBILITIES

Administer HR Related Documentation

Receive, verify, follow up, action and process employee documentation relating to: New engagements, Terminations, Students / experiential learners, Contractual amendments i.e. Promotions, demotions, transfers (salaries and wages) etc., Changes to personal details, Employee benefits, Loans –salaries and wages

Garnishees, maintenance orders and administration orders –salaries and wages.

Generate HR Related correspondence and documentation

Generate written employee Certificate of Service and Confirmation of Employment.

Generate Employee, Relocation Agreements, etc

Recruitment and Remuneration

Calculate and advise line management and recruitment on remuneration and benefits for new engagements/promotions etc.

Generate dummy payslips

Generate Employment Contracts and Agreements.

Generate retrenchment calculations and agreements

Monthly Reporting

Send overtime report to HR Head and Operations Line Managers

HR Reports, Leave Reports / Extracts, Employee Listings / Extracts

Ad hoc reports / Extracts on request

Update and maintain and verify Organograms on a monthly basis

Create, update and maintain dashboards on Excel spreadsheets

General Administrative Tasks and Record Management

Create new employee personal records.

Maintain and update employee records.

Create and maintain Payroll input files.

Order, distribute, record and audit manual leave records.

Assist both internal and external auditors with documentation and records as and when required.

Scan and attach documentation for employees to the employee files as well as payroll system.

Benefits Administration

Check for completeness and forward all benefit related documentation to the scheme administrators.

Action and process any benefit related changes and queries.

Assist with benefits administration as and when required.

QUALIFICATIONS

Grade 12

A Diploma in Human Resources/Business Administration or Public Administration

Zambia Institute of Human Resources Management (ZIHRM) membership

EXPERIENCE

2-4 years relevant Administration experience

Previous Payroll experience will be advantageous

SKILLS, QUALITIES AND ABILITIES REQUIRED

Must have a good understanding of Detail orientation

Must have an advanced understanding of Professionalism

Must have a good understanding of Written communication

Must have a good understanding of Personal learning &Development

Interested people who meet the above criteria should submit (via Direct Hire) their applications  to: https://fraseralexander.mcidirecthire.com/internal/currentopportunities

Only shortlisted candidates will be contacted. Should you not be contacted within 60 days, please consider your application as unsuccessful.

Please note that applications will be reviewed in line with the company’s Employment Equity plan.

The Company reserves the right not to make an appointment.


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