Administrative Assistant

Global Finance & Business Consultancy, a business advisory firm situated in Solwezi, Zambia is looking for an Administrative Assistant for its client, an emerging mining contactor situated in Kalumbila District, North Western Province, Zambia.

The Administrative Assistant will have a multi-functional role responsible for supporting daily business operations across marketing, financial record-keeping, and administrative tasks. This position ensures smooth office management, assists in financial documentation, and contributes to branding and client outreach efforts.

Key Responsibilities:

1. Administrative Support:

• Manage and organize office files, correspondence, and supplies.
• Schedule meetings, manage calendars, and prepare agendas/minutes.
• Assist with onboarding documents and contractor paperwork.
• Coordinate logistics for site visits, training, and company events.

2. Marketing Support:

• Help organize marketing campaigns
• Track and report on client engagement and marketing performance metrics.
• Support preparation of tender submissions, proposals, and presentations.

3. Finance Support:

• Assist with processing invoices, receipts, and expense reports.
• Track budgets, petty cash, and project cost summaries.
• Maintain records for payroll documentation and timesheet collection.
• Prepare all monthly statutory obligations.
• Support finance team in preparing monthly reports and reconciliations.
• Liaise with vendors and clients on billing and payment inquiries.

Qualifications:

Diploma in Business Studies or any business-related course (Minimum)

Preferred Experience:

• 2+ years in a similar multi-functional role.
• Experience in mining, construction, or industrial service sectors is an advantage.
• Ability to work independently and handle confidential information.

The Applicant should also have the following:

• Proven experience in administration, basic finance, and/or marketing roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Knowledge of accounting software (e.g., QuickBooks, Xero) is a plus.
• Familiarity with marketing tools (e.g., Canva, Mailchimp, social media platforms).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.

Email your applications to [email protected] addressed to:

The Senior Associate- Business Advisory Services.

Shortlisted applicants will be contacted.

The individual who will successfully be employed will be based in Kalumbila.