Office Assistant

We are seeking a highly organized and responsible office assistant to join our growing organization- Health Information System Program Zambia Limited (HISP ZM). In this position, the incumbent will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office clean, organized, tidy and running smoothly.

Office Assistant Duties and Responsibilities

• Answer phone inquiries, direct calls and provide basic company information
• Perform clerical duties, takes memos, maintain files, and organize documents; photocopy, fax, etc. as needed
• Assist in planning company events, meetings, luncheons, and employee team building activities or special projects.
• Help prepare reports, presentations, and data
• Manage and maintain files, records, and correspondence for meetings
• Type documents, drafts, and reports
• Arrange schedules for meeting space and conference rooms
• Assist with travel and expense reports
• Update staff calendars and organize schedules
• Oversee mail deliveries, packages, and couriers
• Purchase, track, and invoice office supplies for each department
• Arrange itineraries and executive correspondence
• General cleaning and maintenance of the office space

Office Assistant Requirements and Qualifications

• Grade 12 with a diploma from recognized institution
• 2- 3 years prior experience handling office responsibilities, experience in customer service, or related field
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/ updating calendars.
• Excellent written and verbal communication skills
• Highly organized multitasker who works well in a fast- paced environment
• Willingness to learn and to grow with the company
• Strong attention to detail

To apply for this job, email your details to [email protected], not later than 30th December, 2020