Senior Buyer

  • Full Time
  • Lusaka, Zambia
  • Applications have closed

Website Hitachi Construction Machinery Zambia Co. Ltd.

Reliable Solutions

Purpose of the role:

The incumbent will be required to source suitable and reputable suppliers to ensure high quality goods and services are procured for the HCMZ economically and timely.

Reports to: Procurement Manager

Branch: Lusaka

Key Duties and Responsibilities:

The Senior Buyer will be required to perform the following tasks:

Stock Orders


  • Plan Procurement activities.
  • Determine best procurement methods.
  • Source suitable suppliers as and when required.
  • Negotiate favorable payment and delivery terms with suppliers.
  • Negotiate better deals with the company suppliers in order to make savings.
  • Manage and expedite new PO’s daily (load & issue).
  • Open PO’s monitored weekly & followed up on time.
  • Decide on non-performing suppliers and terminate (supplier evaluation).


  • Delivery of stock is consistently followed-up with suppliers (condense lead time by ensuring that all stock is correctly packaged etc.) timeously.
  • Source emergency items on time.
  • Submit invoices and delivery notes to finance for payment on time.

Manage parts discrepancies for emergency and stock orders

  • Notify suppliers immediately of shortages, damaged and/or incorrect items and ensure they are received on time.
  • Re-orders processed immediately for shortfall items depending on urgency according to procedure.


  • Acquisition of goods and services coordinated timely from the right sources in line with the principle of value for money.
  • Suppliers communicated to timely on quality of goods and services in line with the company policy.
  • Local purchase orders raised accurately and on time
  • Vendor tax invoices scrutinized and forwarded to finance for payment accurately and on time.
  • End users advised on ETA’s for goods on back order accurately and on time.
  • Back order managed accurately and on time.
  • Vendors managed effectively.

People Management

Manage team and individual performance;

  • SMART annual performance objectives set.
  • HR policies and procedures adhered to.
  • Formal performance undertaken twice annually and performance objectives achieved by team members as set out in job profile/ performance agreement.
  • Recruitment process adhered to in line with company procedures and policies.
  • Orientation done within 1 month of appointment in line with company procedures and policies.
  • Personal development plan developed for the team annually.
  • Training needs submitted within a specified time frame.
  • Coaching and counseling conducted to meet individual needs.

Customer Relations

Maintain and enhance Customer relations;

  • Harness continued customer loyalty.
  • Conduct positive customer survey.
  • Resolve all queries quickly and effectively.
  • Provide advise to the end users on acquisition of goods and services.

Safety Assurance

Safety standards are adhered to;

  • Ensure Health and Safety standards, regulations and procedures are adhered to at all times.
  • Ensure correct PPE is worn at all times.
  • Rectify and report unsafe practices/potential hazardous situations, to the relevant supervisor.

Perform additional duties or responsibilities, which fall reasonably within the ambit of the job description, or in accordance with operational requirements.

Qualifications & Experience

  • Grade 12 Certificate
  • Degree in Business Administration, Procurement/Supply Chain Management
  • CIPS
  • MSc in a Supply Chain related programme – added advantage
  • Four (4) – Six (6) years’ experience in the mining environment and/or industry.
  • Member of ZIPS – Mandatory
  • Valid Driver’s license.

Job Specific Competencies

  • Proficient in computer (Excel, word and power point)
  • Good interpersonal and communication skills.
  • High degree of accuracy and attention to detail
  • Team Leadership

Duration: Three (3) year Fixed Term Contract

If you meet the requirements for this job, email your detailed C.V, certified copies of certificates and cover letter in a single document to [email protected], or send your application to:

The Human Resource Manager,

Hitachi Construction Machinery Zambia, Co. Ltd.

KK International Airport Road, Plot 2350/M

P.O. Box 30182, Lusaka.

The closing date for applicants is Sunday 7th May, 2023. Only shortlisted candidates will be contacted.

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