Office Manager

COMPANY:  HKY HOLDINGS LIMITED, LUSAKA, ZAMBIA

JOB TITLE:  OFFICE MANAGER

REPORTS TO: THE HUMAN RESOURCE & ADMINISTRATIVE OFFICER

RESPONSIBILITIES:

• Handle petty cash
• Ensure communication tools are operational
• Maintain  and update manage an efficient registry of electronic and hard copy documents
• Process convey telephone calls and hard copy mails
• Arrange travel and accommodation for CEO and DBD and other staff when need arises
• Coordinate purchase of office supplies , utilities , Stationery and office communicate/internet
• Prepare correspondence, memos and emails other related offices or company  in relation to office operations
• Assist in maintaining schedules and calendars for meetings
• Assist in preparing the procurement schedule
• Keep accurate record of file movements
• Assist with general filling
• Collect packages, quotations and other office equipment plus  maintaining records of all deliveries and distributions
• Manage the office storage system including detailed record keeping of inventory levels, and monitoring of use by staff as appropriately required
• Oversee office upkeep in terms of needed repairs and daily cleaning
• Perform any other relevant duties as assigned by the Director – Business Development, CEO and Human Resource & Administrative Officer.

Desired Qualifications:

• Diploma/ Certificate in business administration, public administration, business management or related field, with at least 2 years of office management experience in a private company.
• Demonstrated experience in supervision of support staff
• Strong critical thinking, problem-solving
• Excellent written and verbal English skills
• Strong communication and interpersonal skills
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times

To apply for this job email your application letter, curriculum vitae and your professional qualifications to [email protected]

CLOSING DATE:  SUNDAY, 12th MAY 2022