Website HRLeverage Zambia Limited
Company Description
HRLeverage Zambia Limited is a leading HR consultancy firm specializing in recruitment, workforce management, and organizational development. We are currently hiring an Administrative Assistant to provide essential support to our team and ensure smooth day-to-day operations.
The Administrative Assistant will play a critical role in supporting office operations by managing administrative tasks, coordinating schedules, and maintaining organized records. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with team members and external stakeholders.
Key Responsibilities
- Ensure the office runs efficiently by maintaining supplies, organizing files, and ensuring a clean and professional environment.
- Scheduling and Coordination: Manage calendars, schedule meetings, and coordinate appointments for team members and leadership.
- Prepare and edit correspondence, reports, and presentations. Handle sensitive and confidential information with discretion.
- Maintain accurate and up-to-date records, both physical and digital, for administrative and compliance purposes.
- Communication: Serve as the first point of contact for clients and visitors, answering phone calls, responding to emails, and directing inquiries appropriately.
- Event Coordination: Assist in planning and coordinating company events, meetings, and other activities.
- Enter and update data in databases, ensuring accuracy and consistency.
- Assist with onboarding new employees, maintaining HR records, and other HR-related tasks as needed.
- Provide additional support as required to ensure the smooth functioning of the office.
Qualifications and Skills
- Diploma or bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
- Strong attention to detail and excellent time management skills.
- Outstanding written and verbal communication abilities.
- Ability to interact professionally with clients, staff, and external stakeholders.
- Strong analytical and problem-solving skills to handle administrative challenges effectively.
- Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.
- Demonstrated ability to handle sensitive information with discretion and professionalism.
Benefits
- Opportunity for professional growth and development.
- Supportive and inclusive work environment.