Procurement Officer

JHPIEGO

Purpose

Support the Procurement Unit in undertaking all procurement requirements of the Country Office. This includes sourcing, negotiating, purchasing and liaising with all vendors/suppliers and ensure implementation of Procurement processes and procedures.

Responsibilities:

  • Support the development of the consolidated procurement and implementation plan.
  • Perform procurement functions including; Soliciting for quotations, negotiating prices, delivery and after sale services with vendors, raising Purchase Orders, Tax letters and forwarding to vendors/suppliers.
  • Generate Basis for Vendor Selection (BVS) and ensure that it is fully approved.
  • Ensure that purchase orders are shared with the stores Officer.
  • Ensure that invoices for vendors are submitted to Finance for timely payment.
  • Assist in the clearance of shipments from customs or any other government body in collaboration with appropriate staff.
  • Work with Stores Officer to ensure that documentation related to donation/hand over of supplies or equipment to facilities supported by Jhpiego is properly kept.
  • Work with Stores Officer and Administration Manager in ensuring that all office equipment are captured in the inventory as soon as such have been delivered to Jhpiego Zambia.
  • Provide support to the annual inventory counts as appropriate. (delete)
  • Maintain and update procurement records and ensure that copies are properly filed.
  • Implement the procurement s /policies as outlined by Jhpiego.
  • Assist in coordinating with Baltimore staff on approvals, shipments, clearing and deliveries to the office.

Required Qualifications

  • Degree in purchasing and supply or other related field
  • Minimum 5 years relevant experience.
  • Experience working in a large procurement unit
  • Experience working in a busy office
  • Computer skills including demonstrated hands on-experience in MS Word, MS Power Point, and MS Excel.
  • Data base management
  • Proficiency in both written and spoken English
  • An understanding of relevant legislation USG regulations , policies and procedures relating to procurement
  • Experience working in a multicultural organization
  • Self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
  • High attention to detail
  • Hardworking, flexible & dependable.
  • Ability to communicate effectively, instilling trust and confidence.
  • Excellent interpersonal and communication skills.
  • Be of high integrity and have a sense of confidentiality
  • Be willing to take on extra responsibilities, sometimes working overtime, in order to achieve the goals/objectives set by the organization

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