Website John Snow Inc.
Job Summary
The Logistics Officer is a full-time position based in the Lusaka office. S/he will be responsible for assisting in logistics and procurement for the Project. This position will be responsible for adhering to all relevant JSI and USAID policies and regulations while maintaining smooth and efficient procurement activities for the office. S/he will follow the procurement process from receiving purchase request through delivery of the goods or services required for project functionality. S/he will report directly to the Senior Procurement Specialist.
Primary Responsibilities and Duties:
- Consolidate all user department requirements for goods and services, and prepare an annual procurement plan for goods and services, which will also be updated on a quarterly basis
- Receive procurement requests from user departments and clarify items specification with user department
- Prepare and release requests for quotations in coordination with user departments, and JSI policies
- Evaluate quotation/bids received and prepare evaluation documentation for procurement files, including recommendation of vendors to user departments and/or the Procurement Manager
- Prepare all vendors contract documents such as Local Purchase Orders (LPO)
- Follow up on JSI orders with contracted vendors to ensure timely delivery of goods and services, cultivating vendor relationships and ensuing product availability for user departments;
- Work closely with the accounts department to ensure timely payments to vendors for all JSI contracts; as necessary escalate any issues that arise to heads of units and/or the Procurement Manager
- Monitor supplier performance and follow up with vendors on performance issues as needed;
- Maintain a comprehensive filing system for auditable records for all procurement documentations
- Maintain the LPO tracking sheet and make sure it is updated on weekly basis
- In collaboration with Office Manager, manage the VAT exemption letter requests to TRA; and
- In collaboration with accounting unit, assist in managing JSI’s office inventory and ensure the inventory list is up to date
Desired Qualifications:
- Bachelors degree in logistics , procurement or related services
- A minimum of 5 years practical procurement experience
- Excellent written and verbal English skills are required
- Experience and knowledge of tax authority;
- Ability to easily communicate in a clear and courteous manner with all colleagues and vendors;
- Working knowledge and understanding of USAID procurement policies and Federal Rules and Regulations;
- Ability to work independently and take initiative with minimal supervision
- Previous work experience with USAID and other donor-funded projects highly preferred; or experience working with an INGO is an added advantage
- Highly proficient in common computer packages (eg. Microsoft Word, PowerPoint, Excel) relevant to the work
- Paying attention to detail is an essential advantage; and
- must adhere and be able to maintain confidentiality for all company and staff proprietary matters.
Mode of Application:
Please send a written application via email indicating the position you are applying for in the subject line to : [email protected]. Your application should consist of a cover letter and a detailed CV, including full addresses and contact telephone numbers of three referees. Only candidates meeting the minimum requirements will be contacted
Closing Date: 19th June 2020
John Snow, Inc. is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions. M/F/V/D