Administrative Assistant (1 Position)



  • Office management and supervision of general office duties; including hygiene maintenance and office security in coordination with the Accounts/Finance Personnel.
  • General maintenance of offices.
  • Organize and supervise activities of the office such as events, travel, conferences, office and program meetings and workshops.
  • Marketing and Recruitment of Clients.
  • Responsible for the calendar and other organizational duties, such as travel arrangements for the Managing Director.
  • Assist program personnel, the Managing Director and the Finance and Operations Director to document meeting notes in a structured report format.
  • Manage the maintenance and repair of all office equipment (e.g. printers and copiers).
  • Ensure that safety and security procedures are implemented and adhered to by members of staff and visiting staff from affiliate partners.
  • Maintain a proper and user-friendly filing and document control system for recording and tracking of all project documents.
  • Maintain and update the asset register, tracking asset movements and updating individual staff asset records.
  • Ensure lease agreements and vendor contracts are updated and filed.

Desirable Qualifications:

  • Diploma in Business Administration.
  • Degree or Higher is added advantage.
  • Not less than three years’ experience in a similar position.


  • Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
  • Strong communication skills (written and oral); customer service skills.
  • Ability to take initiative and ownership and follow-through on all tasks.
  • Ability to work congenially with volunteers, employees, management, and vendors.
  • Knowledge of contract law and proven excellent negotiation skills.
  • Good management skills.
  • Ability to maintain a strong client base.

Personal Attributes:

  • Friendly/cheerful
  • Proactive / Self-Starter
  • Committed
  • Team player
  • Flexible
  • Dependable

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