Finance and Administration Officer

  • Full Time
  • Lusaka, Zambia
  • Applications have closed


People Centric! Value Driven!

Main Purpose of Job:   

Finance and Administrative Officer ensures the smooth running of the office’s operations through the provision of accurate, appropriate and timely financial information and sound administrative systems, as required by the organization’s financial, operational functions, Board and donors.

Main duties and responsibilities: 

  • Strategy formulation and planning;
  • Stakeholder management;
  • Governance compliance and risk management;
  • Accounting ;
  • Budgeting and Forecasting ;
  • Project Support and ;
  • Knowledge Management Communication and Reporting.


Main Activities

Strategy and Planning 

  • Contribute to the development of the Corporate Strategy and;
  • Support with the development of financial strategies and plans and forecasting growth projection.

Stakeholder Management 

  • Engage with the fiduciary services provider.

Governance, Compliance and Risk Management

  • Assist with developing appropriate financial management systems and
  • Support with the review of policies and procedures for necessary updates.


  • Update and maintain all relevant cash books, ledgers in financial systems software.
  • Conduct monthly bank reconciliations in a timely manner;
  • Ensure monthly statutory compliance as required by Zambian financial authorities, submitting returns and payments in a timely manner;
  • Set up online payments for approval;
  • Prepare monthly payroll, ensuring payroll and statutory returns are submitted on time;
  • Work in collaboration with the Contract, Grants and Compliance team to ensure that settlements of all invoices/statements are processed in a timely manner;
  • Input account receivables and payables;
  • Complete general ledger processing/maintenance as instructed, including journal entries and reconciliations; and
  • Maintain/file all financial records in an easily retrievable manner

Budgeting and Forecasting 

  • Record financial information accurately, including those appropriate aggregations to budget lines and monthly spending reports and ensure they are accurate and prepared in a timely manner;
  • Provide support in the preparation of budgets and;
  • Supporting with providing staff with financial information and reports they need to help them monitor their budgets.

Project Support   

  • Conduct due diligence and review the financial position and performance of selected SMEs to determine the adequacy of their financial resource to implement their growth strategy.

Knowledge Management, Learning and Sharing

  • Support in preparing year-end audits and compliance reporting.

Qualifications, Experience and Skills

  • Competence at Officer level is required to understand and apply advanced policies, practices, procedures, concepts, and principles

General Education:

  • Full Grade Twelve (12) Certificate

Professional/Academic Qualifications:

  • A degree in Accounting or Finance from a recognized professional accountancy body or any other equivalent qualification
  • Professional and valid membership to relevant professional body (ZICA)

Relevant Job Experience:

  • Minimum of three years of experience working with a similar organization, especially in accounting and administration.
  • Experience in working with donor programming, rules and regulations such as FCDO, USAID preferred


  • Team cohesion; Interpersonal skills
  • Conceptual skills; and
  • Highest standards of integrity
  • Organization and coordination skills
  • Administrative skills; and
  • Influencing/persuasion/judgement skills.
  • Accounting and financial reporting skills; Knowledge of an ERP system including sage/pastel.
  • Quantitative and financial modelling skills with Advanced Excel.
  • Knowledge of statutory accounting and regulatory requirements.
  • Tax knowledge;
  • Sound business and commercial acumen;
  • Financial risk management skills encompassing the governance, risk and compliance landscape
  • Knowledge of IFRSs, IPAS & IASs and procedures
  • Data analysis and interpretation skills; and
  • Knowledge of the full MS Office suite

Applications must be addressed to  

The Managing Partner/CEO

Laura & Partners Consulting Limited CV 16

D.G Wallace Road,

COMESA Exhibition Village, Show grounds,


Applications must be emailed with the subject “Finance and Administration Officer” to

[email protected] on or before 14 June 2024.  Only electronic applications will be accepted

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