Administration Officer & HR

  • Full Time
  • Lusaka, Zambia
  • Applications have closed



As an Adminstration & HR Officer, he or she will be responsible for managing personnel records, updating databases, and assisting in HR operations. Further, you will be responsible for providing daily administrative and clerical support to a company. He/She will be in charge of office maintenance and upkeep, ensuring that the office is a pleasant and professional work environment where staff and employees can be productive and perform their tasks.


  • Undertakes timely provision of office/workstations to members of staff in a bid to ensure that staff are well settled and are productive.
  • Ensures safe working environment to safeguard lives and property.
  • Facilitates Health and safety activities in liaison with the Health and Safety committee.
  • Facilitates timely procurement and maintenance of office equipment and furniture to avoid operational disruption.
  • Effectively supervises the maintenance of infrastructure and surroundings to create a safe and conducive work environment.
  • Manage the utilization and allocation of fuel for utility vehicles.
  • Prepare and organize for executive travels, staff and visitors and arrange for accommodation were necessary
  • Ensures timely preparation of payments for all utility related bills (including but not limited to electricity, phone, internet, and rentals to enhance smooth operations of the corporation
  • Facilitates timely procurement and supply of office refreshments/supplies.
  • Ensures timely insurance cover of assets to alleviate risk of loss or damage to property.
  • Facilitates for timely insurance claims of damaged or lost property as per SLA with the insurance company and in line with the claims procedure.
  • Undertakes accurate preparation and update of inventory register to ascertain and safeguard company assets and property.
  • Facilitates for a seamless fleet management process.
  • Co-ordinates all transport requirements for users to facilitate smooth business operations.
  • Supervises subordinates by determining workload and delegating assignments to facilitate smooth operations.
  • Facilitate training/awareness for all authorized motor vehicle users and monitor adherence levels.
  • Facilitates Departmental Budget preparations and tracking.
  • Coordinates preparation of weekly/monthly expenses for administration.


  • Contributes to the development of and implementation of the strategy on human resources management and development.
  • Develops and implements human resources policies and procedures.
  • Assists line managers and staff to understand and comply with human resources policies and procedures.
  • Facilitates the recruitment and selection of competent staff and prepares the relevant documentation.
  • Administers, coordinates and maintains the performance management system.
  • Develops the staff learning and development plan and coordinates and implements staff learning and development programs to ensure compliance with identified or emerging needs.
  • Develops, recommends, implements and maintains reward systems that enable the attraction and retention of the best talent.
  • Advises Supervisors and employees on grievance and disciplinary issues and ensures that they are resolved in line with policies and procedures and employment legislation.
  • Promotes and implements health and safety programmes at the work place.
  • Facilitates the provision of other administrative services
  • Maintaining physical and digital personnel records like employment contracts and PTO requests
  • Updating internal databases with new hire information
  • Creating and distributing guidelines and policy documents about company policies


  • Grade 12 School Certificate with 5 credits including English and Mathematics
  • Bachelor’s Degree or qualification in Human Resources/Public Administration/Human capital Management, /relevant field

Other requirements;

  •  2 years work experience in the same role
  •  Business intelligence and data analysis skill ,Critical thinking skills
  •  Ability to communicate (oral and verbal)
  •  Ability to work independently and as part of a team
  • Ability to multi-task, pay attention to details

If you meet the above requirements, kindly submit your CV to the indicated email. Please note that academic certificates are not required at this moment.

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