Website Local Government Association of Zambia
TERMS OF REFERENCE
Title: Training of Local Authority Staff in Data Collection and Analysis
Project: Partnerships for Municipal Innovation – Women in Local Leadership (PMI-WILL)
Purpose of Assignment: Design and Deliver a Short Training in Data Collection and Analysis
Position: Consultant to the Local Government Association of Zambia
Number of Positions: 1
Assignment Duration: 13 working days
Reporting to: National Project Coordinator, PMI-WILL project
1. BACKGROUND
The Partnerships for Municipal Innovation – Women in Local Leadership (PMI-WILL) is a $27,610,160 project with a financial contribution of $26 million from Global Affairs Canada (GAC) and $1,610,160 of in-kind contributions from the Federation of Canadian Municipalities (FCM). PMI-WILL is designed to bring about enhanced enjoyment of rights for women and girls in Benin, Cambodia, Ghana, Sri Lanka, and Zambia. To bring about this ultimate outcome, the project will seek to achieve the following intermediate and immediate outcomes:
Intermediate outcome 1000: increased participation of women, particularly those from marginalised groups, as leaders and decision-makers in local governance with the following sub-outcomes:
- Increased capacity of women from marginalised groups to run for local elected office;
- Increased capacity of women in local government administration to perform their duties effectively;
- Increased capacity of the network of women elected officials to support women leadership and participation in decision-making in local governance.
Intermediate outcome 2000: increased capacity of local authorities to deliver inclusive, gender responsive municipal services with the following sub-outcomes
- Increased capacity of local authorities to deliver inclusive, gender-responsive municipal services;
- Increased capacity of the Local Government Association of Zambia (LGAZ) to create an enabling environment for inclusive, gender-responsive local governance and municipal service delivery.
FCM will engage with a network of stakeholders in each country and benefit from the contributions of Canadian municipal volunteers. Key interlocutors in each country will include Local Government Associations (LGAs), Local Authorities/Councils and Civil Society Organizations (CSOs) that work directly on gender or women’s affairs, political parties, and national authorities including ministries responsible for local government, gender, women’s affairs, and local government training institutes.
In Zambia, PMI-WILL project is being implemented in partnership with LGAZ. Key institutional stakeholders in the country include the Ministry of Local Government and Rural Development, Gender Division under Cabinet Office, selected Local Authorities, Civil Society Organizations (CSOs) and Women’s Rights Organizations (WROs).
Local authorities have significant impact on the quality of life of women and girls through the delivery of basic services such as clean drinking water, sanitation, public health, local economic development as well as the protection of human rights and security. By being more inclusive and gender-responsive, local authorities are better able to reach out to and serve marginalised individuals and groups and to respond to the needs of women and girls as distinct from those of men and boys. Inclusive, gender-responsive local governance entails both the substantive representation of women and marginalised groups such as persons with disabilities (PWD) and young people in decision-making and enhanced response to the specific needs of women and marginalised communities in the delivery of municipal services.
The project will increase the effectiveness of five selected local authorities in delivering inclusive, gender-responsive services by developing their capacity to work in a more inclusive and gender-responsive manner and through strengthening the capacity of Ward Development Committees (WDCs) and community-based organizations to engage in local governance processes. The project will support each local authority, in collaboration with service users and community-based organizations, especially women’s groups, to assess its services, develop municipal service delivery improvement plans and pilot initiatives that make priority services more responsive to the needs of women and marginalised groups. Participating local authorities and successful municipal service delivery initiatives will serve as models of inclusive, gender-responsive governance and service delivery that can be shared and replicated by other local authorities in the country. LGAZ involvement in supporting, assessing, and documenting these initiatives will contribute to knowledge sharing, replication, and sustainability of good practices. Inclusive, gender-responsive municipal services and local governance processes will contribute towards an enabling environment for enhanced enjoyment of rights for women and girls from marginalised groups.
LGAZ therefore seeks to engage a consultant (firm or individual) to train local authority staff in data collection and analysis for improved service delivery.
2. PURPOSE OF THE ASSIGNMENT
The aim of the consultancy is to design and conduct a short training in data collection and analysis, targeting 15 staff at five (5) participating councils, namely Chifunabuli, Kafue, Kasama, Lunte and Nakonde. Applying participatory learning methods, the training is focused strongly on building understanding and practical skills relevant to evidenced-based and data-driven programming, delivering and evaluation of municipal services.
3. SCOPE OF WORK
Within the scope of the assignment, the consultant is expected to provide consultancy services for the following specific tasks:
a) Draft and submit outlines of training modules, programme, and methods for PMI-WILL review and approval;
b) Develop participatory training materials (such as presentations, handouts and group exercises and guidelines) in accordance with the feedback from FCM, LGAZ and partner local authorities;
c) Develop and administer a system or tools for evaluating the impact of the training;
d) Conduct face-to-face training sessions for each partner local authority;
e) Prepare and submit a training report with recommendations to inform similar capacity building trainings for municipal staff.
4. KEY DELIVERABLES AND LEVEL OF EFFORT
The following table summarizes the main expected deliverables and indicative working days to be invested by the Consultant.
a) Draft and submit outlines of training modules, programme, and methods for PMI-WILL feedback (1½ day)
b) Develop participatory training materials and related resources based on approved outlines in (a) (2 days)
c) Design a pre and post training evaluation (½ day)
d) Conduct face-to-face training sessions targeting 15 participants per local authority (8 days)
e) Prepare and submit a training report which incorporates evaluation findings (1 day)
Total:13 working days
5. FINANCIAL REQUIREMENTS
Applicants are required to indicate the consultancy fee per day (in Zambian Kwacha, inclusive of Withholding Tax) and the duration (in days) anticipated to complete the assignment. Please note that logistics related to the assignment including printing, travel and accommodation expenses do not need to be costed as these are covered by the project.
6. MINIMUM QUALIFICATIONS
The consultant is expected to possess the following:
i. A postgraduate qualification in Statistics, Mathematics, Economics, Demography, Monitoring and Evaluation or any relevant Social Science discipline. An undergraduate degree in combination with two additional years of post-qualifying work experience may also be accepted.
ii. Three (3) years of demonstrated professional experience in analyzing and applying data for programming and evaluating development projects.
iii. More than one (1) year professional work experience in developing training materials and facilitating trainings/seminars/workshops;
iv. Experience and knowledge on data collection and analysis using modern technologies and applications such as Survey Monkey, Kobo Toolbox and GIS is an added advantage;
v. Experience in capacity development of public institutions or civil society organizations is an asset;
vi. In-depth understanding of the context in Zambia with specific focus on local governance, municipal service delivery as well as policy and regulatory framework.
7. EVALUATION CRITERIA
Candidates will be evaluated based on the technical and financial criteria that combines the following aspects:
i. Applicant’s professional qualifications (15 points);
ii. Demonstrated professional experience (25 points);
iii. Proposed training methodology (30 points),
iv. A tentative outline of training contents (20 points);
v. Consultancy daily rate (10 points).
8. APPLICATION PROCESS
Please submit a proposal (not more than 6 pages excluding CVs) indicating the following:
i. Consultant’s previous relevant experience;
ii. An indicative training methodology;
iii. A tentative outline of training contents or themes;
iv. A work plan;
v. Anticipated daily rate or fee (in Zambian Kwacha), withholding tax inclusive;
vi. List of people who will work on the assignment (if working as a team) with their CVs.
Submissions should be addressed to
The National Project Coordinator,
Partnerships for Municipal Innovation – Women in Local Leadership,
Local Government Association of Zambia, Lusaka
and submitted in PDF format by e-mail to
[email protected] & copy [email protected] by close of business on Tuesday, 10th January 2023. Kindly note that only successful applicants will be contacted.
The ToRs can be downloaded by clicking on this link.
Please indicate “Data Collection and Analysis Training” in the email subject line.