Payroll Accountant

1. ROLE IDENTIFICATION

Job Title: PAYROLL ASSISTANT

Direct Reports:

PAYROLL ACCOUNTANT

2. JOB PURPOSE

The Payroll Assistant supports the payroll department by ensuring accurate and timely processing of employee wages and benefits in compliance with company policies and regulatory requirements. In a security company, this role is crucial in managing payroll for a diverse workforce, which may include security officers, administrative staff, and other roles. The Payroll Assistant helps maintain payroll records, addresses employee inquiries, and contributes to the smooth operation of payroll functions, ensuring that all employees are compensated correctly and on time.

3. KEY RESPONSIBILITIES

• Assist in the preparation and processing of payroll, including data entry for hours worked, overtime, and deductions.
• Verify and process employee time sheets and attendance records.
• Ensure accurate calculation of wages and benefits for all employees.
• Help maintain compliance with federal, state, and local payroll regulations.
• Prepare and file necessary payroll documentation, including tax forms and employee records.
• Assist with audits and ensure all payroll records are accurate and up-to-date.
• Respond to employee inquiries regarding payroll issues, including pay discrepancies, deductions, and benefits.
• Provide assistance with resolving payroll-related issues and discrepancies.
• Maintain and update accurate payroll records and databases.
• Ensure confidentiality and security of employee payroll information.
• Assist in preparing reports and summaries related to payroll as needed.
• Support the maintenance and operation of payroll software and systems.
• Assist with system updates and troubleshooting as needed.
• Ensure accurate input and processing of payroll data in the system.
• Perform general administrative tasks related to payroll, such as filing, photocopying, and data entry.
• Assist with other HR-related tasks and projects as needed.

4.NATURE OF DECISION MAKING

a) Analytical

b) Strategic

c) Financial

5. QUALIFICATIONS: Minimum

• Grade 12 certificate with minimum of 5 ‘O’ credits or better in Mathematics or English
• Diploma  in Accounting, Finance, , or a related field is preferred.

6. EXPERIENCE:

• Minimum Two (2) years Previous experience in payroll or a related administrative role is an advantage.

ATTRIBUTES & SKILLS

• Basic knowledge of payroll principles and practices.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with payroll software (e.g., ADP, Paychex) is a plus.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive and confidential information with discretion.