Office Assistant

  • Full Time
  • Lusaka, Zambia
  • Applications have closed

Website NATIONAL HIV/AIDS/STI/TB COUNCIL

Job Purpose

Reporting to the Administration Officer, the Office Assistant will perform administrative functions as well as preparing boardrooms for meetings, cleaning offices in order to provide a conducive work environment, collecting and delivering mails within and outside offices, carry out office errands and and facilitate smooth operations.

Principal Accountabilities

  • Regular cleaning of offices, utensils and arranges office furniture in order to maintain a clean working environment.
  • Responsible for overseeing work activities for the workers of service provider engaged by NAC to provide cleaning services.
  • Assist with taking down action points arising from staff meetings.
  • Carry out errands from officers in order to ensure smooth operations of the office work.
  • Photocopy, scan and bind various documents when requested.
  • Undertake regular circulation of internal mail in order to ensure timely access to information.
  • Undertake regular circulation of internal mail in order to ensure timely access to information.
  • Assist Receptionist with answering telephone calls at the switch line in a timely and polite manner.
  • Uphold confidentiality whenever handling controlled information and documents.
  • Assist superiors with retrieving and filling documents when required.
  • Provide support services to staff, management and other meetings by taking roll calls, making and serving beverages.
  • Carry out manual chores such as loading and offloading materials, shifting or moving furniture and office equipment and other loads as required.
  • Perform any other duties assigned by the Administration Officer.

Qualifications

  • At least Grade 12 School certificate or 5 “O” GCE Level including English and Mathematics.

Experience and Skills

  • Basic knowledge in office management
  • Must be proactive
  • Must display a high level of integrity due to the fact that s/he may be in a position to take care of people’s belongings
  • At least cleaning experience is an added advantage
  • Telephone etiquettes
  • Result oriented

HOW TO APPLY

Applicants must submit hard copies of application letters, current Curriculum Vitae, Certified copies of relevant academic and professional qualifications no later than 29th July, 2022. The envelope must be clearly marked with specific title of the job applied for and, addressed to:

The Director General

National HIV/AIDS/STI/TB Council

Plot 315, Independence Avenue

P.O BOX 38718

LUSAKA

Submissions of applications by email will not be accepted. Only shortlisted candidates will be contacted. The National HIV/AIDS/STI/TB Council is an Equal Opportunity Employer.


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