Finance and Administration Manager

FINANCE AND ADMINSTRATION SERVICES PROVIDED BY CONTRACTOR

Major duties and responsibilities:

• Strategically works with OS volunteers to develop and maintain a positive P&L for vision centers
  • Partners with the Finance Management Team of vision center roll-out locations and OneSight Volunteers and OneSight Staff to train them on OneSight’s cash handling process, opening bank accounts, and developing and managing a profitable P&L
  • Provides follow-up training and audits to ensure compliance to the operations manual
• Ensures that OSZ is established as a legal entity and abides by all laws and regulations
  • Works with local entity to ensure OSZ is following all guidelines, laws, and practices in compliance with Zambian INGO law, US Law, and OneSight policies and procedures
  • Presents a monthly report to Country Director, Regional Director, and OneSight US Finance Team
• Ensures that OSZ stays under budget
  • Provides monthly reporting to Country Director and Regional Director with explanation of any variances
  • Demonstrates a strategic ability to forecast to stay under budget
  • Develops and ensure the OSZ entity is abiding under the limits of authority OneSight Policy
• Is held accountable for following the expense approval policy and ensuring all members of the team do likewise
• Works with the MoH in creating reports showing vision center P&L’s and is able to strategically coach and develop vision center managers on cost control
  • Presents a monthly report to the Country Director, Regional Director, and OneSight US Finance Team of all vision center P&L’s
• Upwardly communicates with OS US on monthly budget calls and P&L calls
  • Is able to explain any variance
  • Sends monthly report to OS US Finance Team
• Oversees any and all financial transactions from OSZ office and is held accountable
  • Documents all financial transactions both paper and electronically
  • Keeps records up to date and organized
• Oversees any in-country audits as required by Zambia
  • Properly plans and delivers all required audit materials to in-country auditing teams and successfully demonstrates compliance.
• Ensures all bills owed by OSZ are paid in a timely manner
  • Ensures all financial transactions are paid as per agreements with vendors
  • Ensures all OSZ staff deliver expenses to be approved within a 2 week time period
• Represents OneSight Zambia In a professional manner
  • Show’s up on time
  • Dress professionally
  • Keeps all information confidential
  • Does not have a conflict of interest impacting duties of OSZ Finance Manager position

Experience and Qualifications

• Bachelor degree in Accounting, Banking and Finance or Business Administration. An additional Masters of Finance or ACCA/CIMA qualification will be an added advantage.
• Over 7 years working experience with at least 3 years in a senior Finance and Accounting position.
• Demonstrated skills in developing, managing and evaluating financial and administrative plans and policies;
• Experience with project level accounting, management and reporting;
• Experience working with government and donors;

Key Competencies

• Strong leadership abilities;
• The ability to work under pressure;
• Excellent analytical skills with ability to make sound judgment and decisions
• Accuracy and completeness with a strong eye for detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions oriented and results-oriented
• Ability to work collaboratively
• Excellent inter-personal skills, including the ability to develop and maintain strong relationships at all levels, within OS and, as required, with external stakeholders;

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in the description.

If interested, email motivation letter and CV to [email protected] before 20^th June.