Procurement Officer

  • Full Time
  • Nyimba, Zambia
  • Applications have closed


A well-established  institution based in  Nyimba  is seeking the services of an experienced and qualified individual to take up the position of  Procurement Officer

Job Purpose: To provide procurement support in the acquisition of goods and services and ensuring that contracts for essential services and goods are in place and with the right procurement process.


1. Ensuring all company policies and procedures in relation to contracting are adhered to.

2. Preparation and processing of requisition forms Request for Quotation, purchase orders, payments and dispatching of the procured goods

3. Maintaining and  updating the  Procurement documents and Manuals

4. Researching pricing obtaining quotes locally and international

5. Coordinate with requestors and make sure the right materials needed. Find out the sample of material to be purchased if necessary.

6. Provide purchased materials to the responsible receiving office and do all actions for completing the process.

7. Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.

8. Monitoring stock levels and identifying purchasing needs

9. Researching for potential vendors

10. Tracking orders and ensure timely delivery

11. Evaluating offers from vendors and negotiate better prices

12. Preparation of  cost analyses

13. Follow up with suppliers, as needed, to confirm or change orders

14. Any other duties assigned by the supervisor .

Skills & Qualifications: –

  • Grade 12 School Certificate
  • Diploma  in Purchasing and Supply or equivalent.
  • Member of Zambia Institute of Purchasing and Supply
  • At least two  years’ experience in the procurement environment
  • High level of computer skills – Microsoft word and Excel, and any computerized accounting package


  • Able to uphold and respect procurement ethics and  conduct activities with integrity.
  • A team player who demonstrates patience, flexibility and honesty.
  • Be willing and able to meet tight deadlines and work long hours when required.
  • A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.

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