Project and Administrative Coordinator

  • Full Time
  • Lusaka, Zambia
  • Applications have closed

Website OutResource Business Support

Position Overview:

We are seeking a highly organized and proactive individual to join our team as a Project and Administrative Coordinator.

This role will play a crucial part in ensuring the smooth coordination of projects and tasks across various departments, while also serving as a liaison between the operations, finance, and project teams. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.


  • Project Coordination: Collaborate with project managers to develop project plans, timelines, and milestones. Ensure projects stay on track by monitoring progress and identifying potential roadblocks.
  • Task Management: Manage and prioritise tasks for various projects, ensuring deadlines are met and resources are allocated effectively.
  • Communication: Serve as the primary point of contact between the project teams, operations, and finance departments. Facilitate communication to ensure all stakeholders are informed of project updates, changes, and requirements.
  • Documentation: Maintain accurate project documentation, including project plans, status reports, and meeting minutes. Organize and store documents in a centralised system for easy access and reference.
  • Resource Allocation: Work closely with the operations team to allocate resources (both human and material) efficiently across projects. Coordinate with finance to track project budgets and expenses.
  • Issue Resolution: Identify and address any issues or conflicts that arise during project execution. Collaborate with relevant stakeholders to develop solutions and mitigate risks.
  • Process Improvement: Continuously evaluate project management processes and workflows to identify areas for improvement. Implement best practices and streamline processes to enhance efficiency and productivity.


  • Bachelor’s degree in business administration, project management, or a related field.
  • Proven experience in project coordination or administration, preferably in a fast-paced environment.
  • Strong organizational skills with a keen attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and prioritise tasks effectively.
  • Proficiency in project management tools/software is a plus.
  • Familiarity with finance and operations processes is desirable.

Please submit your resume and cover letter outlining your qualifications and relevant experience for this position via the link provided. We look forward to reviewing your application and considering you for this exciting opportunity!

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