Accountant

Reports to Finance Manager

Job Purpose: Accounting for all the Centre’s Financial Transactions.

• To ensure accurate and timely monthly, quarterly and year-end reports that conform to statutes and accounting standards. To ensure the accurate and timely processing of all transactions including ensuring that monthly Bank Reconciliation activities are performed in a timely and accurate manner.

Overall Duties:

1. To safeguard all assets of the institution by ensuring that all transactions that take place are recorded.
2. To produce timely and accurate financial and administrative reports in order to enable management make timely decisions.
3. To attend to external auditors.
4. To attend to internal auditors regarding management accounts, internal controls and compliance issues.

Specific Duties:

Finance

• To ensure that the cashier banks cash receipts intact daily and collects bank statements for each of the bank accounts every month.
• To ensure that all financial transactions are posted in Sage daily i.e. all payments and receipts and that correct codes have been assigned to such transactions in accordance with the existing chart of accounts.
• To undertake ledger analysis at least once in a month so as to eliminate or minimize discrepancies.
• To ensure that bank reconciliations are done every month and related bank reconciliation statements for each bank account produced by 5th of every month for the proceeding month’s transactions.
• To ensure that all expenditure incurred is not only budgeted for but also is justifiable, to this effect ensure that all payments to be made have necessary supporting documents duly authorized by relevant powers.
• To ensure that before petty cash/imprest is expended all disbursement procedures have been adhered to and is used only for authorized purposes.
• To ensure that Assistant Accountant expenditure prepares the weekly actual cashflow statements for previous week’s transactions to be made available to the Finance Manager every Monday morning.
• Audits departmental accounting data and all revenue centre, identifies and corrects errors, identifies and computes accruals, applies accounting principles to transactions and recommends revisions in departmental accounting procedures to ensure conformance with applicable statutes, laws and generally accepted accounting principles.
• To verify all payroll claims for allowances including overtime and deductions before preparing the payroll to be ready by 25th of every month.
• To prepare monthly management accounts by the 10th of every month for previous month’s transactions.
• To ensure that all statutory obligations i.e. VAT, PAYE, NAPSA, workers compensation etc. are paid on or before the due dates.
• To maintain the fixed asset register system by supervising the recording of all items in the register and ensuring that pertinent records and documents relating to fixed asset acquisitions and disposal are kept and that the balances in the ledger agree with the register.
• To ensure that receivables and payables accounts are reconciled at least once in a month.

Administration:

• To supervise accounting staff and to oversee on a daily basis general accounting data control.
• To ensure the safekeeping of all accounting documents and to see to it that they are filed and labelled accordingly.
• To ensure that all customer’s records held in Sage are reconciled with records at Bookings and Lodging department.
• To train and develop staff in accounting procedures

Expected Results:

• Supervise the department and manage the team to ensure that work is properly allocated and completed in a timely and accurate manner.
• Timely production of weekly accurate cashflows, monthly payroll, monthly and quarterly management of accounts.
• Strict cash and asset control
• Efficient running of the operations.
• To perform any other duties

Teamwork:

• Works collaboratively with colleagues to achieve organizational goals.
• Pleases team agenda before personal gender
• Supports and acts in accordance with a final group decision, even when such decision may not reflect entirely own position.

Qualifications and Experience

• ACCA/ZICA, Bachelor’s in accounting, or finance
• Member of a professional body
• Minimum 5-10 years’ experience in accounting/finance
• Experience with financial reporting requirements
• Strong analytical skills and attention to detail
• Experience with an accounting software package will be an added advantage.

Applications for the above position should include a cover letter, updated Curriculum Vitae (CV) with names and telephone numbers of three traceable references. The applications should be e-mailed to [email protected]. The application must be received by 22nd June 2020 @12:00hrs for consideration.