Provincial Coordinator – Kasama

Pact Overview

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42 -year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Department Overview

Pact, a non-profit organization based in Washington, DC, is implementing a USAID-funded project, USAID/Z-CHPP, aimed at reducing new HIV infections by increasing adoption of high impact HIV services and protective behaviors among at-risk populations, using evidence-based and locally owned solutions. Pact has an immediate need for highly competent country citizens to fill the following position.
Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future.

The Position

The Provincial Program Coordinator is directly responsible to and supervised by the Deputy Chief of Party. The Provincial Program Coordinator will support the DCOP in the day to day management and implementation of strengthening activities in the respective province. S/he will work closely with and support sub-grantees, DATFs and CATFs, and health facilities working in their province and will ensure coordination with other relevant programs and stakeholders.

Core Values: Pact employees embrace the following core values as representatives of the institution:

• All people have a right to participate in decisions affecting their lives
• Gender equity is mandatory for social transformation
• Resources are allocated in a transparent manner, guided by accountability to our clients and Pact’s role as steward of resources intended for the poor
• Diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
• Teamwork and collaboration shape our day-to-day working relationships
• Innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities
• Gathering and sharing information are primary roles for all employees
• Staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
• A healthy balance between work and life outside of work must be maintained for work satisfaction and fulfilment.

Specific Duties and Responsibilities:

Project Management

• Responsible for the review of all DREAMS sub-partner project documents including budgets, implementation plans, MER plans and progress reports.
• Support sub-partner in day to day management and implementation of HIV Prevention services for AGYW.
• Support drafting and review of DREAMS documents including budgets, annual workplans and progress reports.
• Monitor the implementation of the sub-partner’s implementation plans and budgets.
• Support review of sub-partner’s financial performance in relation to implementation plan.
• Establish quality assurance team and provide support to staff on quality improvement of project implementation.
• Support sub-partner in timely reporting.

Administration

• Maintain hard copy filing and electronic filing for DREAMS project documents.
• Develop and maintain site visit schedule and filing of all reports.
• Oversee the utilization of project assets including petty cash, office equipment, supplies and motor vehicle etc.
• Supervise district staff.

Coordination

• Work with Government Ministries in the HIV response and represent Pact in public events and Government meetings.
• Work with DATFs and CATFs and health facilities in the district to ensure coordination with
  other projects and stakeholders.
• Strengthen the functionality of district networks and stakeholders’ meetings including collaboration with other USAID Partner Organizations.
• Represent Pact in district development coordination meetings.
• Work with sub-partner to facilitate site visits for HQ and donor personnel.

Monitoring and Evaluation

• Provide general and basic M&E mentoring support to sub-partner.
• Work with Pact M&E team to conduct site-level supportive visits.
• Support routine data Quality Assessments.
• Support carrying out of monthly and quarterly data reviews to inform programing.
• Support sub-partners and stakeholders in routine project implementation monitoring and follow up.

Basic requirements

• Bachelor of Arts in Public Health and/or Social Sciences or relevant or equivalent experience.
• Fluency in English and the local language of the area.
• Excellent communications and report writing skills.
• Training and knowledge in HIV/AIDS prevention in the health sector.
• Project management experience.
• M & E experience will be an added advantage).
• A minimum of 5 years’ experience in NGO and HIV environment.

General

• Perform functions with a view to safeguarding and developing the best interests of Pact.
• Ensure the accuracy and completeness of reports and partner’s files.
• Perform other reasonable duties as assigned.

Abilities

• Ability to work independently, take initiative and manage a variety of activities concurrently.
• A strong team player with excellent interpersonal skills and ability to work in high profile, fast-paced environment.
• Ability to communicate technical issues effectively and persuasively.
• Demonstrated ability to manage multiple projects effectively, think analytically and take initiative in solving problems.
• Ability to use MS Office (Word, Excel, Access, PowerPoint)

Interested and qualified candidates should send their Application Letter & CV to [email protected] indicating the job title in the subject line on or before 15 September 2020.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.