Expression of Interest – End of Project Evaluation for Making the Law Work for Girls and Boys Project

Plan International Zambia

1.1. Introduction/Background

Plan International is a humanitarian, child-centered development organization that works in over 60 countries, striving for a just world that advances children’s rights and equality for girls. Plan International Zambia is an independent, equal opportunity, non-profit organization without political or religious affiliation. Child protection is a key element in all that we do.
Plan has been working in Zambia since 1996. Development and capacity building programmes of the organisation focus primarily on education, health, water and sanitation, economic empowerment and youth security, child protection and participation. Plan’s work is guided by our Programming and Influence Approach . Plan International Zambia works in over 15 districts through its programme units in: Central, Luapula, Eastern and Lusaka provinces, where the Country Office (CO) is located.

1.2. Brief Background of the Project

Plan International Norway, Plan International Zambia, Young Women’s Christian Association (YWCA) and National Legal Aid Clinic for Women (NLACW) are currently implementing a three (3) – year EC funded project which focuses on enhancing children’s rights to protection and access to justice through strengthening the legislative and policy framework, its enforcement and implementation. The project is working with key stakeholders including; traditional leaders, women, children, police service, the Judiciary, Ministry of Health and Ministry of Gender and Child Development (MGCD).

The overall project objective

The overall objective of the project is to enhance children’s right to protection and access to justice through strengthened legislative and policy framework, its enforcement and implementation.

Specific objectives

  1. To enhance awareness on children’s rights and access to justice services in targeted communities
  2. To build the capacity of law enforcers, particularly the police and magistrates, to enforce children’s rights and related laws.
  3. To increase awareness among targeted policy and lawmakers on children’s rights and law reform.
  4. To strengthen the coordination mechanisms among Civil Society Organizations to improve children’s access to justice.

Project Period, Location and Target groups

Making the Law Work for girls and boys is a three-year (36months) Project, whose implementation started on 8th October 2015 and is scheduled to close out on 8th October 2018. The Project targets three districts and provinces namely; Chipili – Luapula Province, Chisamba – Central Province and Katete – Eastern Province respectively.

The Anticipated Results for the Project

  1. Children, parents, community members, and traditional leaders are able to identify and report child rights violations in the targeted areas.
  2. Improved case management and service delivery.
  3. Child related discriminatory laws and policies are identified and tabled for reform by policy makers.
  4. Improved coordination among partners implementing child protection initiatives at both community and national levels.

Implementing Partners

Plan International Norway (PIN) is the grant Coordinator whereas Plan International Zambia (PIZ) is participating in the project as an affiliated entity to Plan International Norway. There are 2 Co-applicants involved in the project namely Young Women Christian Association (YWCA) and National Legal Aid Clinic for Women (NLACW). There is good collaboration between all the organisations involved in project implementation. Each of the implementing organization has been assigned roles and responsibilities based on the area of expertise of the individual organization. Several other key stakeholders are involved in implementation including Government institutions among them are; the Judiciary, Ministry of Home Affairs (Police and Prisons Services), Ministry of Health and Ministry of Gender and Child Development. This engagement promotes good access to facilities such as Schools, Prisons and Courts of Law by programme staff and also brings about sustainability of such initiatives since the interventions are anchored in the government justice systems.

2.0 Purpose and Objectives of the Assignment

The purpose of this evaluation is to assess the level of achievement in realizing the expected project results, the goal and objectives of the project, and contributions towards improving access and quality to justice system. It shall be done on the basis of project indicators, baseline data, logical framework and annual reports. The evaluation has the following specific objectives:

  • To measure and state progress made in attaining the project’s objectives, outputs, outcomes and impact as stated in the logical framework. The consultant will make comparisons between baseline findings and end of project evaluation findings in a logical framework.
  • To assess implementing partners’ roles and performance taking into account issues of appropriateness, value addition, coordination, effectiveness and efficiency.
  • To identify intended and unintended impact of the project on the lives of the targeted girls and boys in quantitative and qualitative terms. Also analyse the extent to which the project interventions/benefits are sustainable
  • To evaluate the extent to which the project was managed in partnership with relevant government bodies and influenced government policies and strategies.
  • To analyse the extent to which the project built capacity of duty bearers such as parents, communities, civil societies, police, judicial officers, social welfare officers and other government bodies.
  • To provide recommendations on how the projects (or similar projects) can be better designed to improve the social positions of girls and women as well as the full realization of their rights.

Some Key Review Questions:

I. Is the designed project response relevant to the original problem context?
II. Is the program being delivered as originally planned and what results have been achieved?
III. What unexpected project challenges have come up and what lessons are project team and partners learning? What changes have occurred during project implementation?
IV. What recommendations would you make for improving Plan International Zambia support to this project and/or partners moving forward?

3.0 Summary of the partners (PIN, PIZ, YWCA and NLACW Zambia) Expectations from the Consultant:

  • Review relevant literature necessary to carry out this evaluation
  • Propose the perfect methodology and approach to the evaluation
  • Develop the sample size for the evaluation
  • Develop data collection tools for the evaluation
  • Collect data in all the project sites i.e. all the districts
  • Provide reflection on the methodologies utilized during the execution phase.
  • Outline all key lessons learnt during the project implementation and recommendations.
  • Provide strategies to address the identified challenges that have and can negatively impede the project
  • Work closely with Plan International Zambia’s Monitoring & Evaluation officer (EU Framework), Project Manager (EU Framework), and Child Protection coordinators in program and implementation Areas (PIAs) in carrying out the study.

4.0 Methodology

The evaluation should include detailed secondary data and Primary data on target beneficiaries both direct and indirect beneficiaries; girls and boys, parents, customary (traditional leaders) and communities in Chipili, Chisamba and Katete districts). All data, qualitative and quantitative, collected through this evaluation must be disaggregated by location, age and sex;
The evaluation will be participatory and will involve the collection of both qualitative and quantitative data. The Consultant will lead and coordinate this exercise (including the development of the study design, methodology, research tools and reporting) in close collaboration with Plan International Zambia staff and it’s implementing partners.

5.0 Expected deliverables

The key tasks of the consultant will include:

  • Review relevant Literature as well as project documents thereafter the consultant compiles an inception report to be reviewed by project staff and various stakeholders. The Report should include, study activity schedule, design, sampling framework, sample size and finalized Data collection tools.
  • Feedback and Reporting
    • First Draft Report: The First Draft report will be produced by the consultant and shared with key stakeholders for comments including PIN, PIZ, YWCA and NLACW.
    • Second Draft Report: The second draft report will have all the comments from all stakeholders (including, Plan International Norway, Plan International Zambia YWCA and NLACW) and feedback responded to.
    • Final Report: After incorporating comments from the second draft, a final report will be produced and submitted to the Quality Effectiveness Manager (QEM) in both electronic and

3 hard copies. With the following annexes:

  • Full clean data sets of both the quantitative and qualitative data.

6.0 Validation and Dissemination

The Consultant will be required to conduct a validation meeting where s/he share the preliminary findings for comments and feedback at Plan Country Office in Lusaka. Once the report is finalized, a dissemination meeting will be organized where the consultant will share this with Plan International Zambia, YWCA and NLACW and stakeholders from government and projects’ beneficiaries to create an opportunity to learn and explain findings and to add value to the report.

7.0 Anticipated timeline/schedule

The evaluation is anticipated to take 4 weeks.

8.0 Ownership and Disclosure of Data/Information

All documents, project designs, drawings, data and information shall be treated as confidential and shall not without the written approval of PIN, PIZ, YWCA or NLACW be made available to any third party during and after the effective period of contract. In addition, the consultant(s) formally undertakes not to disclose any parts of the confidential information and shall not, without the written approval of partners be made available to any third party. The utilization of the report is solely at the decision and discretion of Plan International Norway, Plan International Zambia, YWCA and NLACW. All the documents containing both raw data/materials provided by Plan International, YWCA and NLACW and final report, both soft and hard copies are to be returned to Plan International Norway, Plan International Zambia, YWCA and NLACW upon completion of the assignment. All documentation and reports written as, and as a result of the research or otherwise related to it, shall remain the property of Plan International Norway, Plan International Zambia, YWCA and NLACW. No part of the report shall be reproduced except with the prior, expressed and specific written permission from Plan International Norway, Plan International Zambia, YWCA and NLACW.

Plan’s Safeguarding Children and Young People Policy and Code of Conduct

The Consultant must demonstrate commitment to strictly adhering to Plan’s Safeguarding Children and Young People Policy. It is also the responsibility of the Consultant to ensure that all persons hired, used or otherwise consulted by him/her are made familiar with the policy and are in agreement to also abide by it before their services are agreed to.

9.0 Desired Skills and qualifications of consultants

Plan International Zambia is looking for a qualified, highly self-motivated, enthusiastic and innovative consultant/consulting firm with the following skills and qualifications:

a. At least a Master’s degree in Social Sciences or related field of Child Protection and participation will be an added advantage. The selected consultancy should ideally be conducted by a team with the following competencies: A Statistician, Demographer, or Sociologist with expertise in quantitative and qualitative data collection and analysis
b. Minimum of 10 years’ experience in conducting similar studies.
c. Track record in developing and conducting various types of evaluation including qualitative and quantitative data collection
d. Experience in managing and coordinating evaluation/research exercises, delivering agreed outputs on time and on budget, including participatory methodologies.
e. Ability to work with communities in relevant local languages (in this case Central, Luapula and Eastern would be an added advantage)
f. Strong quantitative data entry and analysis skills and previous experience using statistical analysis software
g. Ability to respond to comments and questions in a timely and appropriate manner
h. Ability to write high quality, clear, concise reports in English, and Good communication skills.
i. Good research skills for interviewing a wide range of stakeholders, at both district and community levels. Strong experience in qualitative data collection and analysis using individual in-depth interviews or focus group discussions
j. Evidence of previous work in conducting household level quantitative surveys

10.0 Submission of Technical and Financial Proposals

Plan International Norway, Plan International Zambia, YWCA and NLACW invites the interested individuals or consulting firms to submit the application documents with the following details:

a) Technical Proposal to include:

  • The consultant’s understanding of the ToRs
  • The proposed methodology, study design, sampling framework and sample size and activities
  • A detailed activities schedule/work plan with time frame
  • A profile of the consultant/consulting firm including the full names, physical addresses, telephone numbers, and contact person of the firm
  • Firms/Individual capacity and relevant experience
  • Consultancy team with defined roles in the assignment
  • CVs of all the consultants who will undertake the evaluation.
  • A statement of availability and commitment to undertake and complete the consultancy within the set time
  • References of previous clients
  • Copy of previous study works

b) Financial proposal detailing

  • Itemized consultant’s fees;
  • Itemized field data collection expenses;
  • Itemized administration expenses;
  • Validity period of quotation;
  • Expected payment plan and method.
  • Transport cost to Plan Program Units

c) Organizational and Personnel Capacity Statement

  • Relevant experience related to the assignment
  • Appropriate references
  • Profile of the Consulting Firm including the full names, physical addresses, telephone numbers, and contact person of the firm/company;
  • Copy of CVs of all the Consultants who will undertake the End of Project Evaluation.

Interested Consultants should submit their proposals by 22nd June 2018 to:

The Administration Manager,
Plan International Zambia,
87A Kabulonga Road, Lusaka

Email:[email protected] 

Evaluation report format

We would be happy to receive suggestions for report formats from interested parties, but would expect the final evaluation report to include the following:

  1. Title page
  2. Contents page
  3. List of Tables and Figures
  4. List of abbreviations and acronyms
  5. Executive Summary (clearly summarizing the assessment and key findings in accessible language)
  6. Background (Focus on the context of the intervention and project objectives)
  7. Approaches and Methodology (detailing what data was collected, how it was collected and by whom, what sampling method that was employed, the sample size, Data Collection tools, Evaluation procedures etc.)
  8. Limitations (Any possible limitations to the assessment)
  9. Findings and analysis (giving the results of the assessment according to the objectives given in this ToR, combining qualitative and quantitative data, disaggregated by sex and age. The findings section should also include a summary table showing updated information for project log frame indicators)
  10. Conclusion
  11. Lessons Learnt and/or Recommendations (lessons and recommendations must be clearly related to the evidence given in the Findings section of the report. This should also include recommendations for Plan International Zambia, YWCA and NLACW on the future monitoring and evaluation of the project.
  12. Appendices and Reference information
  13. Annexes: These might include:
    a. Itinerary/ schedule
    b. References / list of documents reviewed (secondary data sources used in the should be acknowledged in the report)
    c. List of people and organizations consulted
    d. Examples of all data collection tools used (e.g. questionnaires, semi-structured interview questions)
    e. Additional methodological information if required (e.g. more detailed information on sampling)
    f. Full data tables of all quantitative results (if appropriate and not included in main report)
    g. Additional maps or photos
    h. Not in the actual report, but all raw data (quantitative data files, transcripts of FGDs etc.) should also be submitted to Plan International Zambia for reference and future use.
    i. TORs
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