Consultancy of End line Study of The EU Project

  • Consultancy
  • Full Time
  • Lusaka, Zambia
  • Applications have closed

PLAN INTERNATIONAL ZAMBIA

Terms of Reference

End line Study of The EU Project

1.       About Plan International

We strive to advance children’s rights and equality for girls all over the world. As an independent developmental and humanitarian organization, we work alongside children, young people, our supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 80 years we have been building powerful partnerships for children, and we are active in over 80 countries. Plan International has been operating in Zambia since 1996 and continues to work in 4 Provinces namely Luapula, Eastern, Central and Lusaka.

2.       Project Background 

The “Keeping Children and Young People Safe and Protected: Strengthening Civil Society Organizations as a Driving Force” project funded by the European Union and Plan International Sweden, is being implemented by Plan International Zambia in partnership with Generation Alive (GAL) and Vision of Hope (VoH) in 7 wards of Lusaka district. The project’s overall goal is to enhance Civil Society Organizations’ contribution to the rights of children in Zambia with a specific focus on protecting children’s rights, including vulnerable Children and Youth living in Street Situations.

The target group are Children and Youth and their closest family members whose situations on the streets are diverse of which circumstances can vary : living on the streets, including during the nights; spending some portion of their days or nights on the streets then return home and some and staying at centres established for the care of street children. . Regardless the circumstances, these children and adolescents, especially girls, are exposed to a plethora of risks.

The primary beneficiaries included a minimum of 468 children and adolescents (281 Girls and 187 Boys) aged 6-17 years; a minimum 170 youth aged 18-24 (100 Young Women and 70 Young Men); and a minimum of 200 vulnerable families (Parents and Caregivers) in Chawama, Kabwata, Kanyama, Lusaka Central, Mandevu, Matero and Munali Constituencies in Lusaka district.

The secondary beneficiaries, who will benefit from the action in a long-term perspective include a minimum of 3,000 indigent  families in the targeted locations including parents and siblings (60% women) who will be reached through the awareness raising efforts in 7 wards around Lusaka districts.  A minimum of 200,000 children and youth will benefit country wide through legal and policy changes to enhance the protection of children and youth living in street situations.  A total of 10 local CSOs/CBOs working on issues related to child protection and gender equality were an integral part of collaboration to engage and influence  seven law makers (Parliamentarians) of the target communities; the two National line ministries Ministry of Community Development and Social Services (MCDSS) and Ministry of Youth Sport and Art (MYSA);  the education sector through 200 teachers and school management staff (170 women, 130 men) in 15 target schools.

In order to have a lasting impact, the project aimed to work with communities, local civil society organisation (CSOs) and/or community based organisation (CBOs) working on issues related to child protection and gender equality as well as relevant duty-bearers.

3.       Purpose of the End line      

The purpose of the assignment is to carry out an external and objective assessment of the project against indicators below, identifying achievements made, progress against targets, and provide strategic recommendations to be taken forward (sustainability of the interventions).

Results chain
Indicator
Baseline

(value & reference year)
Target

(value & reference year)
Impact (Overall

objective) )
To protect children’s rights, including vulnerable children and youth in street situation

% and examples of children and youth who are supported to demonstrate self-protective capacities with the ssupport of the project
0% of children and youth who are supported to demonstrate self-protective capacities
At least 75 % of children & youth in street situation are supported to receive protection and SRHR services.

Outcome (s) (Specific objective(s))
SO: The living conditions of children in streets of Lusaka are improved
% of CAY supported by the project recommended to Social Welfare to be enrolled in school
0
64% (298/468)
SO1.2: Percentage of social workers who demonstrate that they can effectively respond to the needs of children in street (disaggregated by, sex and type of organisation/service provider)
0
75%

SO1.3: Percentage of children & youth in street situations that report positive physical and psychological changes to their wellbeing as a result of this intervention (disaggregated by sex and age)
0
85%

F: 51% (239/468)

M: 34% (159/468)
*Other Outcomes (*where relevant)
Outcome 1:

Prevent and reduce the incidence of children moving into street situations by increasing the caregiving capacity of families and protective capacity of communities.
Number of parents under the project trained who demonstrated parenting skills (disaggregated by sex).
0
–    120 parents (60% of 200 parents)

Number of community structures  strengthened  with the support of the project that prevent and respond to incidences of children and youth living on the street
0
8
% of families and young people who set up an IGA during the life of the project
0
30% (30/100)
Outcome 2:

Reduce the number of children and youth on the streets, through outreach, case management, rehabilitation, family tracing, and reintegration into family-based care
% of CAY withdrawn from the street
0
51% (240 of 468)
Number of CAY re-integrated with families with the support of the project (disaggregated by sex and age)
0
144/240

Drop-out rates of CAY withdrawn from the streets or re-integrated
0
<40%
Outcome 3:

Children and youth in street situation are provided with basic services and care
% of girls and young women who receive SRHR information and services
0
100% (out of 136)
Number of youths who receive education/skills development support
0
170
Outcome 4:

Build the capacity of local NGOs and community Based organizations (CBO) to advocate, design, implement, evaluate, and sustain effective programs for the protection of children in street situations and those at risk of ending up on the streets.
% of local NGO that report increased capacity in dealing with protection and SRH Rights for children, youths, girls and young women
0
100% (out of 5)
Degree to which center’s supported by the project meet the minimum standards of quality of care.
100%
100%
Steps taken by relevant government ministry towards development of legislature on Children in street situations.
None existence of Guidelines, Bills or Regulatory Framework on Children in street situations.
3

4.       Evaluation Criteria

The end line study shall include assessment of the following:

Effectiveness: To what extent were the project objectives achieved or if they were not achieved what were the reasons for non-achievement of objectives. What have been the major factors influencing the achievement or non-achievement of the project including enabling factors, barriers and bottlenecks? Where there any unintended (positive or negative) consequences for anybody involved or affected by the project?

Relevance: To what extent were the project and its approaches suited to the priorities and policies of the people and communities it intended to benefit? What extent did the interventions achieve the intended impact?

Efficiency: The extent to which financial resources were used economically and efficiently, potentially including cost-benefit ratios and alternative programming approaches to achieve the project’s objectives. Were the project’s interventions delivered according to the agreed timeframes?

Sustainability: To what extent can interventions be continued after the project ends (The probability of continued long-term benefits to the target populations which may include the resource and capacity of partners or beneficiaries to continue the intervention after project phase out). What changes resulting from the interventions implemented by partners are likely to be long lasting?

Child rights, gender and Inclusion: The extent to which the project’s interventions applied gender and inclusion sensitive approaches in its programming with the aim of improving the rights of children and young people and gender equality. Did the project’s interventions lead to improvements in the rights of children, young people and gender equality? Where there any identified gaps?

5.       Users of the End line

The intended users of this data are Plan International Zambia, Plan International National Offices,  CSO partners  and the European Union. The end line study will set the benchmark for future programming on Children and Young People in Street Situations.

6.       Scope of work

The study will collect primary data from Plan International, CSO partners namely Generation Alive and Vision of Hope, and Government and community stakeholders. The study will also collect available national and local level secondary data to compare with the primary data.

7.       Methods for Data Collection and Analysis  

Both qualitative and quantitative data/information shall be obtained. In order to meet the objectives of the assignment, data will be collected through various methods including, Focus Group Discussion (FGD) and Key Informant Interviews (KIIs).

Other data collection methods will include document reviews, surveys and interviews with stakeholders, such as representative of line ministries both at national and district level, CSOs, project partners, community leaders,  CBOs, beneficiaries (boys, girls, men, & women),  Plan International Zambia management and staff.

The assignment is to assess whether outcomes have been achieved and how successful the integration of cross-cutting themes such as gender equality, conflict sensitivity as well as climate change and resilience.  Additionally what challenges were encountered during implementation and the lessons learnt.

The findings and recommendations will be based on the triangulation of outcomes achieved and findings  obtained from the external evaluation.

Note: It is expected that the consultant will submit a detailed methodology for data collection, data management and analysis in their proposal. This methodology should be in direct response to the project indicators and, if applicable, other end line research questions regarding the project context. This methodology will be further unpacked in the Inception Report by the consultant once the end line is underway. All tools developed must be  gender and age adapted and child-friendly . The tools will be shared with Plan International Zambia, CSO partners and the National Office for approval to ensure quality and that safeguarding aspects are incorporated before they are rolled out.

8.       Sample

The consultant is expected to develop and suggest a sampling strategy including a description of:

  • Sample size (or expectations of the consultant (s) in calculating it)
  • Necessary respondent disaggregation (refer to Plan International’s Minimum Beneficiary Disaggregation)
  • Number and type of locations
  • Sampling approach

9.       Participant selection and recruitment

Stakeholder participation at various levels in the evaluation process will be critical. The evaluation team should ensure that various stakeholders, including CSOs, CBOs, partners, families and children and youth as project participants are meaningfully involved in the review process.

10.   Ethics and Safeguarding      

The consultant and research team shall comply with Plan International’s Global Policy on Safeguarding: Say Yes to Keeping Children and Programme Participants Safe and Protected, Preventing Sexual Harassment, Exploitation and Abuse (PSHEA) Policy, Code of Conduct and other required policies.

The consultant and research team must sign the Safeguarding Policy Acknowledgement Form and commit to adhere to the contents of the Safeguarding Policy, PSHEA Policy and Code of Conduct during the course of conducting and reporting on the end line. The consultant and research team should also ensure that participants give their consent to participate. It is Plan International’s duty and responsibility to protect from harm and abuse children and programme participants who come into contact with Plan International employees, volunteers, partner organizations, individuals including consultants who are working on behalf of Plan International.

Plan International is committed to ensuring that the rights of those participating in data collection or analysis are respected and protected, in accordance with Framework for Ethical MERL and our Global Policy on Safeguarding Children and Young People. All applicants should include details in their proposal on how they will ensure ethics and safeguarding  in the data collection process. Specifically, the consultant(s) shall explain how appropriate, safe, non-discriminatory participation of all stakeholders will be ensured and how special attention will be paid to the needs of children and other vulnerable groups. The consultant(s) shall also explain how confidentiality and anonymity of participants will be guaranteed. The consultant is expected to seek consent from respondents before taking interview, conducting focus group discussions and taking photographs and ask if their photographs, verbatim or case stories could be used in reports and for public dissemination. Such consent must be documented and submitted to Plan International Zambia along with the final report and ethical approval.

11.   Key Deliverables

The following deliverables are expected from the consultant:

a)       Inception Report: The consultant shall submit an inception report after signing of the agreement detailing on the survey methods, tools and work plan. The ethical approval should be taken by the consultant from authentic institution if required. Further it should include following as well;

  • Develop evaluation plan (brief concept) includes problem statement, research questions, conceptual frame of the research;
  • Develop final evaluation plan which includes introduction, literature review and methodology including sample districts/communities;
  • Prepare schedule for data collection with time frame for the entire period of evaluation,

b)       Presentation of the key findings to the Plan International Zambia, Plan International Sweden and CSO partners.

c)        Draft report for input from partners and Plan International,

d)       Final report. The consultant shall submit a final report in both hard copies and electronic copies along with all data (in Excel or SPSS compatible formats), transcripts of the FGDs, KIIs, photographs and ethical approval etc. The draft report is expected from the consultant before final report. The report will be written in English language and must be comprehensive. Reference will be cited after each important facts and figures. The final report should be edited by professionals incorporating all comments and corrections if any. Completed checklists, questionnaires, case stories, quotes, photos have to be submitted to Plan International Zambia.

Deliverable
Format
Length

Detail
Inception Report
Word Document
max.15 pages

Inception report shall include

  • Evaluation plan
  • an updated timeline;
  • detailed methodology, including draft sampling methodology and size;
  • draft data collection tools;
  • ethical considerations;
  • consent forms for any primary data collection;
  • (draft) methods for data analysis;

brief justification of the methods and techniques used (including relevant underlying values and assumptions/ theories) with a justification of the selections made (e.g. of persons interviewed).
Draft End line Report
Word Document
max. 30 pages

including an Indicator Tracking Table with baseline  and end line data inserted
Final End line Report (including Executive Summary)
PDF Document
max. 30 pages

Final Data Collection Tools

Cleaned Data (including transcripts)

(including data files (e.g. Excel, SPSS), transcripts of qualitative data, syntax/ code books etc.)
Completed Consent Forms

Other Communication Products for Dissemination

12.   Time frame

The assignment is estimated to be undertaken within 56 days beginning from ………………….. 2024 and to be completed by …………………… 2024

Activity
Time
Days of Work
Responsible
Individuals Involved
Tendering/Deadline for submission of proposals
………………  2024

14
Plan International Zambia Procurement Department
Plan International
Selection of Award
…………..…  2024
5
Plan International Zambia Procurement Department
Plan International, Generation Alive and Vision of Hope
Submission of Inception Report
…………..…. 2024
3
Consultant

Data Collection
……….………..  2024
20
Consultant

Data Analysis
……….………. 2024
10
Consultant

Submission of the first draft
………….. 2024
11
Consultant

Validation of findings with key stakeholders and respondents & feedback incorporation
…………… 2024
12
Consultant
Plan International,  Generation Alive, Vision of Hope and European Union
Submission of Final Report
……………. 2024

Consultant

13.   Budget

The consultant should submit the total budget in the proposal with detail breakdown that cover all related costs for the end line study. Thirty percent of the contract amount will be paid in advance after signing of the agreement and remaining Seventy percent amount will be paid after submission of the final report.

Milestone
Detail
Amount to be Paid (%)
Expected Timeframe
Upon contract signature

30%

Upon submitting the final report

70%

14.    Expected Qualifications     

The end line study will be conducted by highly qualified independent external consultant(s). The consultant will have the overall responsibility for delivery of a quality review report in accordance with norms and standards for evaluation acceptable internationally.

The following are expected requirements of the consultant:

  • The consultant(s) should have proven and extensive experience in carrying out institutional, capacity development programme and project evaluations and have working experience and/or solid technical knowledge of non-governmental organizations
  • Master’s Degree in Social Sciences, a PhD will be an added advantage.
  • The consultant and/or team members must have a strong background in conducting research on Child Protection, Reproductive Health Rights, Gender and Disability Inclusion.
  • The consultant should have the ability to present credible evidence of findings, conclusions and recommendations.
  • Proper understanding of rigorous research designs including evidenced experience in conducting gender sensitive participatory qualitative and quantitative studies involving multiple locations, respondents and processes.
  • Fluency and exceptional drafting/ reporting skills in English is required.
  • Experience in the formulation, monitoring and strategy reviews
  • High level of professionalism and an ability to work independently and in high-pressure situations under tight deadlines.
  • The consultant must have recent and relevant work experience in developing countries in the past 3 years including Zambia and be familiar with the cultural background of communities where the project was implemented
  • Demonstrate experience with community development approaches; gender responsive participatory methodologies, advocacy, disability inclusion, environmental protection, and child participation.
  •  Demonstrates meeting all legal requirements.

15.    Applications

The consultant shall prepare both the “Technical” and “Financial” Proposal to include the following:

  • Detailed response to the TOR (In the cover letter of the proposal, the offeror must have to mention “How did they know about this Request for Proposal” e.g. either through website or other means)
  • Proposed methodology
  • Ethics and child safeguarding approaches, including any identified risks and associated mitigation strategies
  • Proposed timelines
  • CVs
  • Example of previous work with contact detail of reference
  • Detailed budget, including daily fee rates, expenses, etc.
  • Police Certificates of Good Conduct

How to Apply

Please send your bid applications to  [email protected] and for queries cc [email protected], By 17:00hrs, 21st February 2024 local time and any bids received after this time and date will not be accepted.

NB: All successful applicants will receive notifications within 07 days from closure of Tender.


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