Documentation and Communications Officer

  • Full Time
  • Lusaka, Zambia
  • Applications have closed
  • Salary:

Planned Parenthood Association of Zambia

Role Overview

The Documentation and Communications Officer will collaborate with the network of Planned Parenthood Association of Zambia (PPAZ) branches to document programs successes and lessons learned in all PPAZ programming activities. The fellow will support reporting activities to donors, stakeholders, and strategic partners to raise the profile of PPAZ’s work.


Creative editorial support

  • Produce high-quality written material, including researching, copywriting (news and features), editing, and proof-reading
  • Support the work of technical teams and provincial staff in preparing technical briefs on promising practices globally and locally, including proof reading, editing, and preparation of documents for print

Media relations

  • Build strong working relationships with the media, including local, regional, and national journalistic contacts
  • Maximize coverage of the organization in the media by identifying strong stories from across the organization, producing well written features and timely press releases and producing corporate publications (other than prospectuses)


  • Support in gathering stories and anecdotes that illustrate PPAZ program impact, potentially including from surveys and/or interviews with project stakeholders and beneficiaries
  • Produce quality write ups and reports to document PPAZ program impact

Wider stakeholders engagement

  • Identify opportunities for collaboration to bolster PPAZ’s profile and elevate its work to a national stage

Internal coordination

  • Act as a conduit between national and global media colleagues to ensure the messages and quality are consistent
  • Provide strategic media, communications, and social media advice to senior level staff on a day-to-day basis in the development of strategic and work plans, matters of brand risk, and to maximize communications impact
  • Document approved and endorsed policies and standards, promising practices, technical briefs, lessons learnt

Skills and Experience 

Items indicated with an asterisk (*) are required

  • Bachelor’s degree*
  • Experience acting as the public face of an organization by managing regular newsletters, social media, or blog posts*
  • Experience working with journalists or the media, such as writing press releases*
  • Experience writing and editing communications pieces, e.g. articles, reports, or features, with the ability to tailor content and style for a variety of audiences*
  • Academic training or professional experience with public health issues affecting youth and adolescents, especially sexual and reproductive health
  • Experience with communication strategy, developing key messages, and training others to stay on message
  • Experience interviewing sources or stakeholders to gather stories or information
  • Mastery of Microsoft Office (Outlook, Excel, Powerpoint, Word)
  • High cross-cultural competence
  • Ability to work independently and in a timely fashion

Details about stipend and benefits can be found here:

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