Private
A reputable Institution is seeking highly qualified and self-motivated individuals to fill the following vacancies:
1. MANAGER SYSTEMS ASSURANCE
Reporting to the chairperson-Audit Committee functionally and administratively to the Director General, the job holder shall provide assurance to the Board and management that governance, operational and compliance systems are working well, adequate and are in compliance with set policies, plans and procedures, laws and regulations;
Key Responsibilities
- Manage the development of the Audit policy, procedures and practices;
- Manage the formulation and implementation of a comprehensive annual audit plan, subject to Board approval.
- Review governance and operational systems in the company to ensure compliance with set policies, plans and best practices, laws and regulations; and determine whether departments are in compliance and suggest improvements where required;
- Review the reliability and integrity of financial information and the means used to identify, measure, classify and report such information, and determine the degree to which they comply with established company policies, efficiency and effectiveness;
- Review the means of safeguarding assets such as equipment, buildings and labour, and as appropriate, verify the existence of such assets;
- Review operations and programs to ascertain whether results are consistent with established policies, objectives and goals and whether the operations or programs are being carried out as planned;
- Assist in the implementation of recommendations from internal audit, reports to those members of management who should be informed or who should take corrective action, the results of audit examinations, the audit opinions formed, and the recommendations made, and evaluates any plans or actions taken to correct reported conditions for satisfactory disposition of audit findings;
- Manage the preparation of monthly, quarterly, annual and ad hoc audit reports for submission to the Audit Committee of the Board;
- Supervise and review the performance of subordinates to ensure effective execution of work plans and related activities in key result areas;
Qualifications / Experience/ Skills
- Bachelor’s degree with full accounting qualification such as ZICA, CIMA,ACCA, CIA or CISA
- Member of ZICA;
- Six (6) years’ experience, four (4) of which should have been at senior level;
- Advanced computer skills (Word processing, spreadsheets, Power point and internet)
- Competency in accounting and auditing software;
- Strong analytical and decision-making skills;
- Ability to maintain confidentiality in all aspects of the job;
- Computational skills;
- Ability to undertake complex audit assignments;
- Good communication skills (both written and oral);
2. MANAGER HUMAN RESOURCE
Reporting to the Director Finance and Administration, the position holder shall manage the human resource and administration functions of the Company; develop and implement effective human resource strategies, policies, procedures and practices which support the achievement of the company’s strategic objectives;
Key Responsibilities
- Manages the preparation of annual work plans and budgets for the Department and facilitates smooth execution of the activities by officers;
- Formulates and implements human resource strategies, policies, and procedures (including training and development, recruitment, compensation, disciplinary and grievance policies and procedures);
- Manages the staff selection, recruitment induction and retention of employees to meet business and Agency requirement and preparation of annual recruitment plans.
- Manages the Staff Performance Management Systems, appraisal tools and improvement systems to maintain a high performance culture;
- Manages the preparation and submission of periodic adhoc reports of the department’s activities;
- Manages change and transformation processes;
- Advises on reward management systems, development and administration of competitive company pay structures and conditions of service;
- Manages the administration of the disciplinary Code and procedures; and ensures that cases are promptly and consistently processed and disposed of in order to uphold the principles of natural justice and impartiality;
- Ensures maintenance and cleanliness of buildings and surroundings to promote a conducive working environment;
- Attends to industrial relations matters to promote industrial harmony and high productivity in the company;
- Oversees the provision of employee’s safety, welfare, wellness and health services as provided for in the conditions of service;
- Ensure that all company assets are adequately protected and insured;
- Supervises and reviews the performance of subordinates to ensure effective execution of work plans and related activities in key result areas;
Qualifications / Experience/ Skills
- Degree in Human Resource Management, Public Administration or Business Administration;
- Member of ZIHRM;
- Six (6) years, four (4) of which should have been at senior level;
- Negotiation skills;
- Human resource planning skills;
- Interpersonal and influencing skills;
- Good knowledge of Zambian labour laws;
- Basic computer skills (Word processing, spreadsheets and internet);
- Communication skills- both written and oral;
3. FRONT DESK OFFICER
Reporting to the Manager Communications and Public Relations, the job holder shall operate the company’s Switch Board, receive and screen visitors and telephone calls, as well as to make outgoing calls on behalf of staff in order to facilitate communication between the company and other organizations and internally;
Key Responsibilities
- Receive visitors at establishment; determine nature of business, and direct callers to destination;
- Obtain visitor’s name and arranges for appointment with relevant office or relevant person;
- Warmly receive visitors and directs them to appropriate persons for any required assistance;
- Record messages for delivery to appropriate offices as requested by visitors;
- Receive all hand delivered mail and documents (registered or ordinary) and distributes them to appropriate offices;
- Maintain a mail and documents received register;
- Ensure a well-organized reception area, keeping it orderly, clean and tidy;
- Operate the switchboard, makes outgoing telephone calls, and receives incoming calls and transfers calls to appropriate extensions;
- Maintain a log of all outgoing telephone calls to maintain a record of calls for control purposes;
- Scrutinize Telephone bills for the switchboard lines for accuracy before payment is made;
- Ensure that the switchboard cubicle is properly secured and well organized, keeping it orderly, clean and tidy;
- Maintain an up-to-date internal telephone directory;
- Report line and equipment faults to ICT department as soon as these occur to minimize disruption of service;
Qualifications / Experience/ Skills
- Diploma in Public Administration, Office Management, or Business studies;
- Certificate in telephone and front office operations in added advantage;
- Two (2) years’ experience in a reputable organization;
- Good interpersonal and communication skills;
- Excellent Courtesy and customer care;
- Pleasant personality;
- Switch board operation skills;
4. OFFICE ASSISTANT
Reporting to the Administration Specialist, the job holder shall provide a variety of basic office administrative support services at the company involving cleaning and securing of offices, document reproduction, distribution and filing of mail and other documents in order to contribute to smooth office operations;
Key Responsibilities
- File documents as directed by superiors for proper maintenance and ease of retrieval of records;
- Secure office documents and ensures confidentiality of Agency information at all times;
- Collect and deliver mail, newspapers and circulates files, memoranda, within the office to facilitate Agency operations;
- Maintain incoming and outgoing document/mail registers to track mail and other documents;
- Thoroughly clean offices, kitchen, toilets, verandas and corridors every day to facilitate clean office environment;
- Undertake timely photocopying, faxing duplicating, binding and shredding of documents as directed to facilitate smooth operations of the Agency;
Qualifications / Experience/ Skills
- Full Grade twelve (12) certificate;
- Certificate in Office Management will be an added advantage;
- One (1) year experience in a similar role:
- Ability to collate processed documentation;
- Dependable and honest;
- Excellent organizational, communication and time management skills;
- Courtesy and politeness;
- Able to work odd hours
APPLICATION METHOD
All applications must be clearly marked with the position applied for in the subject line and accompanied by detailed curriculum vitae, copies of qualifications and provide at least three referees and send to:
Email: [email protected]
The closing date for receipt of applications is 28th August, 2020.