Programme Assistant

Website ILO

Background

The International Labour Organization (ILO) office in Lusaka covers Zambia, Malawi and Mozambique, providing technical and advisory services to Government, Workers’ and Employers’ organizations as the Tripartite Constituents of the ILO. The goal of the ILO is decent work for women and men throughout the world. Decent work is central to global efforts to reducing poverty and is a means for achieving equitable, inclusive and sustainable development. Decent Work Country Programmes (DWCPs) are the main instruments through which the ILO member states, together with orkers’ and Employers’ organizations (Constituents) coordinate and effectively implement various technical cooperation programmes aimed at achieving Decent Work for All. Developed in partnership with ILO constituents at country level and aligned to national development frameworks, DWCPs aim to tackle major decent work deficits through a limited number of integrated and mutually reinforcing strategic objectives of decent work.

While the promotion of decent work is the primary mandate of the ILO, the United Nations system as a whole has a role to play in promoting full and productive employment and decent work for all. Therefore, the ILO works in close collaboration with other UN agencies to make Decent Work a reality for all working women and men and contribute effectively towards national development, poverty reduction and inclusive growth.

In this context, the ILO Lusaka office seeks to recruit a Programme Assistant to support the coordination of technical support to the ILO Tripartite Constituents under the framework of the Decent Work Country Programme(s) and the United Nations Sustainable Development Partnership Framework.

(1) Programme Assistant, PA GS 6 (Ref. ILO/LUS/PA/1/2018/RB CORE)

Main responsibilities and duties:

  1. Organize data and information, and prepare and maintain records, documents and control systems for the monitoring and evaluation of project and programme implementation
  2. Prepare background information for use in programme and budget preparations and discussions
  3. Contribute to the preparation of reports, project documents and submissions to governments by providing information, preparing tables and drafting selected sections. Participate in project activities and needs identification and prioritization, and assist with technical cooperation project design and work plan development
  4. Review plans of operations and other project related documents and take appropriate follow up action
  5. Ensure that administrative arrangements are in order for conferences, seminars, workshops, training sessions and meetings;
  6. Perform other related tasks/assignments as may be assigned by the supervisor.


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Qualifications and experience:

  • First level university degree in Social Sciences, Economics, Development Studies or Public Administration
  • 6 years of progressive experience in administrative and/or programme support activities. Proven experience of supporting implementation of technical cooperation projects and working effectively with government bodies in charge of policy making and with development partners would be an asset.
  • Excellent command of English Language and working knowledge of Portuguese will be an asset. UN experience is an added advantage

Competencies:

Good knowledge of the technical data and good administrative skills to provide programming support. Good knowledge of programme management principles, practices and procedures, ability to work with a variety of computer software packages including word processing and excel. Good writing skills including with ability to prepare sound preliminary reports and draft correspondence. Good analytical skills, ability to communicate effectively both orally and in writing. Ability to easily adapt to a fastpaced multicultural environment and interact with range of staff. Ability to work in a team and to work under pressure. Good organisational skills with excellent time management skills. Must demonstrate responsible behaviour and attention to detail.

How to apply

Submit application letters with CVs (do not include certificates) with at least 3 traceable references to us by email [email protected] or to the Director, ILO Country Office for Zambia, Malawi and Mozambique, Lubwa Road, Rhodes Park, P.O. Box 32181, Lusaka by 29 January 2017.

Only shortlisted candidates will be considered.

For the full detailed Job Description see under the advert on `Employment Opportunities’
www.ilo.org/lusaka

Please note:

Assessed candidates who will be considered as appointable but not selected for this position can also
be offered to be assigned on another temporary position at the same or at a lower grade provided that
said candidates possesses the minimum qualifications for this position.

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