Registration of Suppliers for the period February 2025 to March 2027

Regional Psychosocial Support Initiative (REPSSI) is a renowned pan African organisation that has been supporting governments and non-governmental organizations to provide holistic psychosocial care and support to children and their families in East and Southern Africa (ESA) for over 20 years now. REPSSI’s programmes are spread mainly across 13 eastern and southern African countries, and aim to enhance the psychosocial and mental wellbeing of girls, boys, youth, their families and communities, so they are able to respond to challenges such as HIV and AIDS, conflict, poverty, climate change, environmental disasters and social strife. REPSSI also takes advantage of opportunities such as education, health services, Sexual and Reproductive Health (SRH) to integrate psychosocial support (MHPSS).

REPSSI Zambia in line with the provisions of the financial and procurement policies, hereby invites applications from organizations and individuals to register as suppliers and contractors for the provision of goods and services in the listed categories below:

NOTE: All applications must be clearly labelled “Registration of Suppliers for the period February 2025 to March 2027” and include category being applied for; e.g. Registration of Suppliers for the period 2025 to 2027– Category E-Media Products

Categories

Category A. MOTOR VEHICLES

• Motor vehicle repairs and servicing garages – (term contracts applicable.
• Supply of tyres, fuels, lubricants, tubes, fitment and alignment services

Category B. TRAVEL

• Travel Agency (Local and International air travel)

Category C. CAR HIRE

• Hire of vehicles to all different 10 provinces of Zambia – (term contracts applicable).

Category D. GENERAL MAINTENANCE

• Plumbing, Electrical/Solar, Construction

Category E. MEDIA/CREATIVE PRODUCTS AND SERVICES

• Communication products and services – (term contracts applicable)
• Documentation and Recording (photography, filming, translation, audio recording, Facebook live etc.)
• Animation and Graphics design
• Mobile Public Address System
• Radio Airtime (Throughout the 10 Provinces)

Category F. GENERAL SUPPLIES & SERVICES

• Corporate wear e.g. T-Shirts & Corporate Shirts – (term contracts applicable)
• Courier Services – (term contracts applicable)
• Advertising and Insurance
• Printing: Graphic design and digital printing
• Stationery and other consumables
• Supply of mineral water – (term contracts applicable)
• Printing REPSI tools & Manuals– (term contracts applicable)

Category G. INFORMATION AND COMMUNICATION TECHNOLOGY SERVICES/PRODUCTS

• ICT vendors (computers, computer accessories, local area network gear, software etc.)
• Professional IT support services – (term contracts applicable)
• Network Infrastructure services

Category H. HOSPITALITY SERVICES

• Provide accommodation/Lodging and meals – (term contracts applicable)
• Provide Conference facilities and meals – (term contracts applicable)
• Outside catering services (term contracts applicable)

Applicable Cities/Districts for Hospitality Services

• Chipata
• Petuake
• Sinda
• Katete
• Chadiza
• Lundazi
• Chama
• Nchelenge
• Chinsali
• Kanchibiya
• Mpika
• Kasama
• Samfya
• Mkushi
• Serenje
• Mansa
• Choma
• Livingstone
• Chirundu
• Lusaka

Required Documents: All applications must include

• Company Profile – clearly indicating physical address, telephones and email address
• Valid copies of certificate of registration and incorporation
• Valid ZRA Tax Registration and Tax clearance certification
• Recent and current trade references
• For all IT related goods and services, applicants should show proof of being accredited as either support centres or solution providers for companies such as Microsoft, HP, Dell, APC etc.

Additional Requirements for Term Contracts:

• Unit prices for good / service offered (Expected for 2025).
• Billing methods (Fixed per activity or Variable – % of material / components used)
• Payment terms
• Any other information relevant to Product / Service.

NOTE: All applications must be clearly labelled “Registration of Suppliers for the period 2025 to 2027” and include category being applied for; e.g Registration of Suppliers for the year 2025-2027 – Category E-Media Products

Applications must be addressed to:

The Country Director
Regional Psychosocial Support Initiative

P.O Box 34422, Lusaka, Zambia

Plot # 2 Chikwa Rd, Long Arces

Tel: +260 211 256478/9

Email: [email protected]

Applications should be sent to [email protected]
Submission should be done by close of business on 7^th February, 2025

Current suppliers are required to resubmit their compliance documents as applicable which must include their latest tax clearance.

Note: Registration as a Supplier, Contractor or vendor does not guarantee business transactions with the REPSSI Zambia.

REPSSI Zambia is a fair opportunity organisation.