Refugee Programming Coordinator (1 New Position Re-advertised)

Website Save the Children

Save the Children is the world’s leading independent organizatio


Save the Children is the world’s leading independent organization for children. Our Vision is a world in which every child attains the right to survival, protection, development and participation.  In Zambia, Save the Children works in the following Thematic areas: Education, Health& Nutrition, Child Protection, Child Rights Governance and Child Poverty; including Humanitarian response.

Back ground

Since 30th August 2017 – Zambia has been receiving new arrivals from the Democratic Republic of Congo (DRC) mainly from Pweto in Haute, Katanga and Moba in Tanganyika Provinces at the Chiengi border crossing. The Congolese refugees and asylum seekers are running away from conflicts between Government armed forces and their allies (Abatembo) and the Elema (Elements). Majority of the refugees crossed into Zambia through Chiengi District in Luapula Province. In recent days, 75% of the Congolese who are being relocated to Kenani refugee transit centre in Nchelenge are those who arrived earlier but decided to stay in Zambian villages and are now coming forward to seek asylum. As such, 25% of the new arrivals have recently crossed borders. In order to provide support on this, Save the Children in Zambia has made efforts and partnered with other organisations to respond to this emergency in Nchelenge district and wishes to invite qualified individuals to apply for the following new position.


The Refugee Programming Coordinator will manage the design and implementation of Education and Child Protection programmatic and operational activities in the Nchelenge and Chiengi field location in Zambia. Refugees from DRC have been entering into northern Zambia at an increasing rate and the CO has decided to categorize and respond. The Refugee Programming Coordinator will report to the Director of Programme Operations and support the development and initial delivery of response activities, attend local coordination mechanisms, built a response team, work as Safety and Security Focal Point in Nchelenge, and support proposal development in coordination with the Country Office.


Programme Support

  • Lead on setting up project / field site
  • Manage the design and implementation of Education and Child Protection programme and operational activities in northern/Luapula province of Zambia
  • Manage implementation of award portfolio, ensuring that projects and reports are delivered according to SC and donor contractual requirements, within the agreed timescale and budget.
  • Support the development of a response strategy and lead on proposal writing
  • Develop and manage relevant multi-sector and multi-site budgets, as needed, ensuring proper authorisation and monitoring expenditure in line with SC and donor budgets, award management and financial guidelines, preparing budget plans, supervising variance analysis reports, and managing all sub-budget holders and sub award recipients.
  • Oversee multi agency coordination at field base level and in coordination with the Country Office in Lusaka.
  • Prepare and oversee programme implementation to ensure timely delivery of programme activities.
  • Implement effective safety and security procedures for the field base, ensuring staff compliance and that new programmes are built around security considerations
  • Manage logistics processes to procure, store and distribute stock, supplies and services for the timely delivery of project objectives within the field base
  • Develop and implement participatory assessment to contribute to programme planning and MEAL processes
  • Manage and motivate field base staff to perform highly in their respective roles and responsibilities. This will include leading on staffing structure, recruitment, performance management and implementing staff welfare policy
  • To ensure that the minimum standards of humanitarian relief are maintained in accordance with the Sphere Charter.

Capacity Building:

  • Identify learning and training opportunities for Save the Children staff and partners and work as a mentor and role model for less experienced staff.

Representation & Advocacy & Organisational Learning:

  • Ensure that Save the Children’s work is coordinated with efforts of other agencies and Government, and take a leadership role within Interagency Coordination forums, ensuring the specific needs of children are being addressed.
  • Contribute to communications and media work., representing the organisation at field level to media, local government and other fora as required


  • Comply with Save the Children policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.


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  • Degree in Education, Social Sciences or any relevant qualification,
  • Significant relevant experience of working in the in-country humanitarian teams/programmes and/or being deployed to humanitarian responses in other countries
  • Demonstrable understanding of education system and Child protection trends in Zambia a plus,
  • Previous experience in Safety and Security management skills a must,
  • Previous experience of managing a team
  • Previous experience of programme and project management
  • Demonstrable project budget management experience
  • Management experience of single site and multi-sector programme
  • Experience of identifying education and child protection advocacy issues at field level, or supporting efforts at national level
  • Ability to write clear and well-argued assessment and project reports
  • Excellent communication skills
  • Politically and culturally sensitive with qualities of patience, tact and diplomacy
  • A high level of written and spoken English
  • The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
  • Commitment to the aims and principles of SC. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people. In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to Apply:

Please send only your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to: The Director Human Resources at [email protected] . PLEASE DO NOT ATTACH COPIES OF YOUR CERTIFICATES. Please ensure that you mention as the source of this job advertisement.

The closing date for receipt of applications is 19th February 2018. Only short listed candidates will be notified.

Save the Children reserves the right to re advertise if suitable applicants are not found.

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