Invitation to Bid for the Highest and Best Use Study for Property Holding

INVITATION TO BID FOR THE HIGHEST AND BEST USE STUDY FOR PROPERTY HOLDING

1. Background

SOS Children’s Villages Zambia National Association is part of SOS Children’s Villages International. It is one of the members of SOS Federation constituting of 136 Countries and territories globally. SOS Children’s Villages was funded in 1949 in Austria by a child Care Visionary Hermann Gmeiner to offer care for children who lost their parents during the World War II.

Globally, the core mission of SOS Children’s villages is to provide alternative care for children who have lost parental care or those on the verge of losing it. We provide parental care, education, youth development and family strengthening interventions amongst others. In Zambia, SOS Children’s Villages run family like care, family strengthening program, youth development, education, and health programs.

SOS Children’s Villages Zambia owns different properties in 4 different towns i.e Kitwe, Chipata, Livingstone and Lusaka. The properties include land, buildings such as schools, houses, medical facilities, halls and office blocks. SOS Children’s Villages Zambia is inviting proposals from interested consulting firms to provide the highest and best use study for each property to determine its most beneficial use that is viable and can optimizes the property’s return.

OBJECTIVES

The main objective of the consultancy is to conduct a comprehensive analysis of the highest and best use of the subject properties and to provide well-supported recommendations to SOS Children’s Village on actions required to optimize the property return. The Consultant shall advise on the market values and on the highest and best use analysis that provides a financially justifiable basis for actions that may include but are not limited to recommendations for property redevelopment, retention, disposal or change of use.

The specific objectives of the consultancy services are to:

i. Develop a comprehensive property market study as it pertains to the subject properties.

ii. Conduct a detailed highest and best use analysis of the subject properties, evaluating the various scenarios that are feasible and viable for SOS Children’s Village to maximize returns.

iii. Provide findings and recommendations on the highest and best use for each subject property to adequately inform SOS Children’s Village decision-making on the strategic direction of each subject property.

3. SCOPE OF WORKS

3.1. Develop the property profile – collect and present detailed information about each property which includes, but is not limited to the property size, physical characteristics, location, valuation, current use, net income, property yield, market valuation, zoning, permits, regulatory and environmental considerations.

3.2. Market Analysis – Analyze the local real estate market which includes the analysis of demand and supply dynamics for the different types of properties in the market, property yields, market values, occupancy rates and trends. Furthermore, analyze the regional and global property market to identify real estate trends, opportunities, and emerging risks.

3.3. Feasibility study – conduct the highest and best use analysis with careful considerations of the options and scenarios that SOS Children’s Village can undertake to optimize its property portfolio. Assess the maximum profitability available for each subject property with careful consideration of the financial feasibility, physical possibility, legal permissibility, environmental and social impact of the options proposed.

3.4. Viability analysis – Identify and propose the human, physical and financial resources (including staff remuneration) which SOS may commit for the operation of the proposed approach, where applicable. Include the risk analysis to identify and assess the potential risks associated with the proposed scenarios such as market risk, financing risk, legal risk, construction, and design risk.

3.5. Recommendation – provide recommendations of the highest and best use for each property that is feasible providing all the detailed financial, technical, and legal work required to implement the proposed approach. This should include cost-benefit analysis, including net present value (NPV), financial internal rate of return (FIRR), and economic internal rate of return (EIRR). Provide examples of similar properties that have undergone similar actions indicating the success rate.

4.  DELIVERABLES/EXPECTED OUTPUTS

• Submission of a detailed inception report outlining the methodology, approach, workplan, timelines and processes for undertaking the study.
• Develop and submit a comprehensive Property Profiling and Valuation Report for each subject property.
• Develop and submit a comprehensive Real Estate Market Analysis Report.
• Develop and submit the Highest and Best Use Study and Recommendations which includes consideration of the viability, financial feasibility, physical possibility, legal permissibility, environmental and social impact of the options proposed.
• Develop and submit the Risk Analysis Report for the proposed recommendations.

5.  TIMELINES FOR DELIVERABLES

The consultancy is expected to commence on the 1st of November 2023 and to be completed no later than the 30th of November 2023.

6.  TASKS FOR THE CONSULTANT

Understand the operations and strategic direction of SOS Children’s Village.

• Submit an inception report detailing the approach to carrying out the consultancy.
• Develop and submit the Highest and Best Use Study for the subject properties.

7.  COMPETENCIES OF THE CONSULTANCY FIRM

• Expertise with at least 10 years experience in property valuations for different types of properties (which include but are not limited to residential, commercial, retail and logistics) in accordance with the local and international valuation standards.
• Expertise with at least 10 years  experience in Real Estate Market Analysis.
• Extensive experience in developing Highest and Best Use Studies, feasibility, and viability studies with proven success in property portfolio optimization.
• Team capacity to execute the Consultancy’s Objectives within the stipulated timeframe.

The Consultancy firm must have at least three (3) referees from organizations for similar works undertaken and must be able to provide an example of a Real Estate Market Analysis Report developed within the last three (3) years.

8.  REQUIRED KEY STAFF

The team composition should have the necessary expertise for the scope of works and include a Valuation Surveyor, Quantity Surveyor, Architect, and Investment Advisor.

a.    Valuation Surveyor (Team Leader):

• Post graduate degree in a Real Estate -related qualification from a recognized university. Must be registered with the Valuation Surveyors Registration Board.
• Must have at least 10 years’ relevant experience in property valuations, real estate market analysis and feasibility and viability studies.

b. Quantity Surveyor:

• Bachelor of Building Science Degree or Quantity Surveying related qualification from a recognized university. Must be registered with the Zambia Institute of Quantity Surveyors.
• Must have at least 5 years’ experience in construction cost estimation and strong analytical skills.

c. Architect:

• Bachelor of Architect qualification from a recognized university. Must be registered with the Zambia Institute of Architects.
• Must have at least 5 years’ experience in architecture.

d. Investment Advisor:

• Bachelor’s Degree in a Finance related qualification from a recognized university. Must be licensed by the Securities Exchange Commission.
• Must have at least 5 years’ experience in financial modelling, investment appraisals, investment strategy formulation and transaction advisory.

9.  APPLICATION PROCEDURE

The Consultancy firm should include company registration, tax certificate compliance, a technical proposal detailing the proposed methodology, staff profiles and workplan together with the financial proposal that details the resources required to carry out the engagement and itemized costs of services.

a. Technical Proposal

The technical proposal must include:

• A cover letter.
• Proposed methodology outlining the Consultant’s understanding of the assignment, approach to assignment, work plan and timelines.
• At least three recent examples (within the last six years) of previous similar assignments.
• Team composition and curriculum vitae (CVs) (maximum of 3 pages per CV) outlining educational qualifications, practicing licenses, professional membership, and professional experience.

b. Financial Proposal

The financial proposal must include:

• Summary of costs and consulting fees including travel, communication, and other related expenses.

Steps for Application

Interested bidders should register by providing their contact details i.e name of organization, phone number and e-mail address to [email protected] and cc: [email protected].

The following application schedule shall apply:

ACTIVITY  / DEADLINE

1.Provide contact details i.e Name of organization, contact number and e-mail address -13th September, 2023

2. Viewing of properties in Kitwe, Chipata, Lusaka and Livingstone (Bidder to cover their own cost of viewing) – 20th, 21st and 22nd September, 2023 at 10:00 hrs respectively

3. Question and answer online session – 26th September, 2023

4. Written responses to all questions – 27th September, 2023

5. Closing of application – 13th October, 2023

6. Opening of bids – 16th October, 2023 at 10:00 hrs

(all bidders invited to attend)