SUN SHARE INVESTMENT LIMITED
1. POSITION: Human Resource Assistant (X1)
We are searching for a qualified Human Resource assistant to provide administrative support to our Human Resources department. Reporting to the Human Resource manager, the assistant will help with payroll, recruiting, scheduling, and training tasks. The assistant will also act as the primary liaison between the department and other employees. Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive. Our Human Resource assistant will be a key part of ensuring employee success and will have room to grow their career.
Objectives of this role
- Provide administrative support to our entire HR department
- Serve as a reliable source of information for employees, promptly answering questions regarding payroll and benefits
- Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally
- Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles
- Act as a liaison between the HR department and other employees
- Create policies and procedures that enhance our workplace environment
Responsibilities
- Assist with recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates
- Schedule and coordinate on boarding assignments and training sessions
- Compile and process employee documentation and records, and keep the employee database up to date
- Assist the Human Resource manager with formulating policies, procedures, and changes, as well as communicating all updates to employees
- Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner
- Track employee attendance, leaves, and assist with payroll processing and documentation
Skills and qualifications
- Excellent communication skills, both written and verbal
Strong attention to detail - Proficiency in administrative duties such as communications, data entry, and record keeping
- Enthusiasm for working within a team environment
- Tact and professionalism when it comes to handling confidential information and addressing employee concerns
- Proficiency with technology, and the ability to pick up new software easily
Preferred qualifications - Familiarity with company’s preferred Human Resource software
- Experience in an administrative role
- At least 3 years work experience
- Understanding of Zambian labour laws
- Desire to grow within the company
- Minimum of Diploma in Human Resource management
- A paid up member of the Zambia Institute of Human Resource management (ZIHRM)
Please note that the working place for this position is siavonga
2.SECRETARY TO THE MANAGING DIRECTOR
As a Secretary to the managing Director, you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
You will assist colleagues and executives by supporting them with planning and distributing information.
You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
Responsibilities
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements
- Document expenses and hand in reports
- Undertake occasional receptionist duties
Requirements and skills
- Proven work experience as a Secretary or Administrative Assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office
- Diploma in any secretarial field