Human Resource and Administrative Intern

Website SupaMoto

Chinja Malasha! Chinja Umoyo!

Job Title: Human Resource and Administrative Intern

Company: Emerging Cooking Solutions (Zambia) Limited, trading as SupaMoto

Duration: 3 Months

About Us:

Emerging Cooking Solutions (Zambia) Limited, trading as SupaMoto, is a leading player in the Advanced Biomass Cooking sector, dedicated to positive global impacts. As a Zambian/Swedish joint venture, we introduce clean-burning modern cook-stoves that use renewable cooking fuel pellets. Our locally produced pellets are an affordable and eco-friendly alternative to charcoal, promoting environmental sustainability and addressing the challenge of deforestation.

We are a young, dynamic start-up company and a leader in the Advanced Biomass Cooking sector, committed to creating positive impacts globally. From humble beginnings, we have cultivated a vibrant spirit and now boast excellent potential for growth. As we flourish, we seek an energetic and committed professional to join our team as Human Resource and Admin Intern.

In line with the company’s origins, we seek a committed and dynamic individual who can grow into the team and the role. The right person will be eager and brilliant, with strong interpersonal skills, integrity, and a love for systems and processes.

Position Overview:

As the Human Resource and Administrative Intern, you will provide comprehensive support to our Human Resources and Administrative department, contributing to the overall efficiency of our dynamic team.


Human Resource Support:

  • Record keeping: Ensuring accurate and proper record-keeping of employee information in electronic and digital format.
  • Recruitment Support: Support the recruitment process and all related activities such as Job Advertisements, Interviewing, Selection and Reference Checking
  • Employee Relations: Provide support in handling employee inquiries and concerns and assist in organizing employee engagement activities or events.

Administrative Support:

  • Administration: Perform necessary administrative and clerical support tasks as needed, including basic filing, scanning, and recordkeeping.
  • Procurement: Prepare purchase requisitions, oversee the procurement of office supplies and equipment, and maintain an organised inventory.
  • Levy and Obligation Handling: Organize payments of business levies and other obligations, ensuring compliance with legal and regulatory requirements.
  • Stationery and Books Management: Handle the distribution of office stationery, manage company books, and ensure proper record-keeping for easy retrieval.
  • Meeting Coordination: Assist with organising meetings, including room preparation, logistics, and documentation.
  • Team Collaboration: Actively collaborate with team members to address administrative needs and contribute to a positive working atmosphere.
  • Ad Hoc Tasks: Undertake other administrative tasks as assigned by supervisors to support the overall functioning of the office.
  • Front Desk Attendance: Welcoming customers and suppliers alike, providing confident and efficient support to visitors to the Supamoto Head Office.

Additional Responsibilities:

  • Visitor Engagement: Welcome clients, visitors, and guests in a professional and friendly manner, creating a positive first impression.
  • Direction and Assistance: Determine the purpose of the visit, provide appropriate guidance, and ensure a seamless experience for guests and staff.
  • Communication Management: Take messages promptly and ensure efficient communication within the organisation, maintaining confidentiality when necessary.
  • Mail and Deliveries: Receive and manage mail, documents, packages, and courier deliveries, ensuring timely distribution and tracking.
  • Environment and Facility Maintenance: Collaborate in maintaining a clean and conducive working environment, overseeing facility-related tasks.
  • Professional Etiquette: Uphold business etiquette and maintain a professional appearance, reflecting the values of SupaMoto.

Skill requirements:

  • Effective communication, including writing, speaking and interpersonal communication.
  • Quick critical thinking and problem-solving abilities.
  • Excellent customer service and client relations skills.
  • Proficient in office equipment: printers, copiers, scanners, and fax machines
  • Competency in graphics programs would be an advantage.
  • Organisational and time management skills.
  • Good collaboration and teamwork abilities.
  • Great leadership and goal-setting skills.
  • Ability to work in a fast-paced environment.
  • Advanced data analysis and data visualisation
  • Team player with a positive attitude.


  • A degree or perusing a degree in business administration, Human Resource or similar.
  • Competent use of Microsoft suite of applications: Word, Excel, and Outlook
  • Detail-oriented and able to work independently.
  • Eagerness to learn and contribute to a dynamic team environment.
  • Excellent time management skills with the ability to work autonomously.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

How to Apply:

If you are ready to contribute to a company with excellent growth potential and possess the skills mentioned above, please submit your resume and cover letter to [email protected] with the subject line “Human Resource and Administrative Intern. Application: YOUR NAME.”

We welcome candidates who share our commitment to sustainable development, environmental conservation, and global impact.

Application Deadline: 14th June, 2024

Thank you for considering SupaMoto as your workplace. We look forward to receiving your application.

Note: We encourage candidates from diverse and minority backgrounds, including women, who share our commitment to sustainable development, environmental conservation, and global impact, particularly in the Advanced Biomass Cooking sector, to apply. This position is suited for individuals with a passion for making a positive impact and demonstrating exceptional learning ability.

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