Executive Assistant

JOB TITLE: Executive Assistant

REPORTING LINE: Managing Director

A new and fast paced Financial Services provider is looking for someone to fill in the current vacancy of an Executive Assistant

Job Summary:

Provide high-level administrative support by handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Executive Assistant Duties and Responsibilities:

• Answering phone inquiries, directing calls, and providing basic company information
• Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
• Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
• Plans/organizes and implements events such as meetings, business luncheons, or client dinners and marketing events
• Manages executive schedule and acts as liaison for executive team
• Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
• Handles confidential information; organizes and maintains files
• Prepares information and research for executive needs
• May help plan company events, meetings, and employee team building activities or special projects.
• Manages, and supervises mid – level and junior staff as and when required
• Handle minimal human resources work on behalf of the Managing Director

Must possess the following skills:

• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Energetic and eager to tackle new projects and ideas
• Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed

Executive Assistant Requirements and Qualifications

• Bachelor’s degree in Marketing and Communications or related field preferred
• At least 2 years relevant experience especially with advertising agency work.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
• Excellent written and verbal communication skills
• Able to concentrate on multiple problems/tasks at once
• Excellent time management and prioritization skills
• Team player.
• Interpersonal communication skills.
• Detail oriented.
• Positive, can-do attitude.
• Flexible.
• Ability to prioritize.

HOW TO APPLY

If you feel you have what it takes for this position, please send your Application Letter and CV to [email protected]. Clearly indicate the position you are applying for as the subject line and use your full name as the file name for your application. Only shortlisted candidates will be contacted.

Deadline for receiving applications is Tuesday 20th November 2018