Admin and Procurement Supervisor

Website TalentHouseZM Talent House

About Talent House Ltd: 

We are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their career paths but provide organizations with talent they can recruit, develop and retain.

About the role:

Our client is seeking a skilled individual to join their team as an Admin and Procurement Supervisor, this is a temporary position valid for 3 months. The role holder will manage all office administrative and procurement duties, ensuring the smooth running of the office and providing quality service to all internal and external clients.

Key Responsibilities:

  • Assist in the selection of appropriate suppliers and contractors, in order to promote good procurement practices with due regard to sustainability, ethical purchasing standards and costing.
  • Draft appropriate service level agreements to properly evaluate the performance of suppliers, and report on this monthly.
  • Work with internal stakeholders to determine procurement needs, quality and delivery requirements
  • Place timely orders for office supplies and assets and manage the asset register.
  • Monitor, evaluate and improve supplier performance according to relevant SLAs.
  • Develop and/or adapt the company’s procurement policies and recommendations
  • Maintain good relationships with suppliers and renegotiate prices regularly.
  • Oversee the front office by ensuring incoming calls or emails are answered
  • Monitor and oversee the general cleanliness of the office.
  • Coordinate meetings and functions for the office
  • Manage and properly account for petty cash issued to facilitate general office activities.
  • Manage all travel, hotel & airport transfers for employees (the service will be for all Zambia employees)
  • Responsible for office administration payments within approved expense limits and they are made within a reasonable time to ensure business continuity (office courier service, office telephone, office cleaning services, office utility bills (power, water, wifi, security), office catering & lunch management services)
  • Maintain and file all business records systematically.


  • Business-related bachelor’s degree or equivalent
  • 3 to 5 years Previous experience as a Procurement Officer, Office Administrator or similar position
  • Experience registering and handling service providers
    Knowledge of customer service, office management and basic bookkeeping procedures
  • Ability to create a positive impression with the most professional, courteous and expedient manner and to continually strive for superior client service.
  • Enjoys dealing with people daily and is tolerant to different kinds of people whilst remaining assertive.
  • Computer literacy and able to adapt to new software and applications quickly
  • Accounting software is an advantage
  • Strong interpersonal and communication skills


The incumbent will receive a gross salary of K10,000

To Apply:

Please send your CV to [email protected] before the 2nd of April, 2024.

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