Receptionist

  • Full Time
  • Lusaka, Zambia
  • Applications have closed

Website TalentHouseZM Talent House

About Talent House Ltd:

We are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their career paths but provide organizations with talent they can recruit, develop and retain.

About the role:

Our Client is a law firm seeking a Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks.

Key Responsibilities:

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying and transcribing
  • Providing general information to clients about the law firm’s services.
  • Collaborating with other staff members to ensure smooth office operations.

Desired Skills and Experience 

  • Diploma in Office Management, business, or related field
  • Experience as a Receptionist, Front Office Representative or similar role
  • Professional appearance and demeanor
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. printers)
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • Knowledge of legal terminology and procedures is advantageous but not required.

Compensation:

The incumbent will receive a competitive salary commensurate with experience.

To Apply:

Please send your CV to [email protected]¬† before the 12th of July, 2024.


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