Front Office Administrator

Website TopFloorZambia TopFloor Limited

Complete Solutions for Human Capital


Our client, in the Education industry, is currently seeking a highly organized and motivated individual to join our team as a Front Office Administrator. In this role, you will be responsible for providing administrative support to the office and ensuring the smooth functioning of day-to-day operations.


  • Act as the point of contact for internal and external clients.
  • Answer and direct phone calls.
  • Assist in the preparation of regularly scheduled reports
  • Book travel arrangements
  • Develop and maintain a filing system
  • Ensure the office surrounding is presentable and neat.
  • Liaise with executive and management to handle requests and queries.
  • Maintain contact lists
  • Manage social media and other pages
  • Meet and liaise with guest, parents and other stakeholders.
  • Order office supplies and research new deals and suppliers
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Provide general support to visitors.
  • Submit and reconcile expense reports
  • Update and maintain office policies and procedures
  • Write and distribute email and other correspondence


  • Bachelor’s degree in Business Administration or equivalent.
  • 2+ years of experience as an Administrative Assistant within a school environment.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and accounting packages.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • Strong skills in use of social media tools.

How to Apply

Please submit your application through our job portal before 15th May 2024. Only shortlisted candidates will be contacted.

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