Terms of Reference
Terms of Reference (ToR) for hiring of a Consultant to undertake the year round crop availability study in the Sustainable Nutrition for All target districts.
1. Assignment Background
SNV is a not-for-profit international development organization headquartered in the Netherlands. SNV has been involved in the development sector since 1965. Its core business involves working with local partners to provide technical expertise in Water, Sanitation and Hygiene (WASH), Agriculture, and Renewable Energy sectors. To achieve impact at scale, SNV through its programmatic approach works with local partners to build around a strategic framework of local and international priorities ensuring a shared understanding of the required change is embraced and roles are defined with governments, private sector and civil society. Within these programs, SNV implements various projects across Asia, Africa and Latin America. In Zambia, a number of projects are being implemented. Among these are the Sustainable Nutrition for All (SN4A) and Sustainable Sanitation and Hygiene for All (SSH4A) Results projects. SNV intends to engage a consultant that will develop a need based BCC strategy, plan effective and innovative core messages, tools and materials; and provide a road map on implementation and monitoring of BCC activities in these two projects. This assignment has two components as described below.
2 Project Background
The aim of Sustainable Nutrition for All (SN4A) is to improve nutrition outcomes through adoption of agro biodiversity and improved dietary diversity and hygiene practices at intra-household level. Phase 1 of SN4A was implemented in four districts in Uganda and Zambia, reaching 4,900 households in Isoka and Chinsali in Zambia and 12,310 households in Kasese and Kyenjojo in Uganda. Phase 1 was successful in increasing both the average dietary diversity score (DDS) and minimum dietary diversity for women of reproductive age (WRA) in the 4 targeted districts. For women of reproductive age consuming an inadequate diet (food from less than 5 groups) dropped from 70% to 31% in Chinsali, from 78% to 30% in Isoka, and 79% to 15% in Kasese and Kyenjojo. The minimum dietary diversity for children 6-23 months also improved (mean IDDS of 3.3 improved to an IDDS of 4.7 at the End line). The number of children consuming an inadequate diet dropped from 68% to 21% in Chinsali, from 45% to 15% in Isoka, 46% to 7% in Kasese and 63% to only 3% in Kyenjojo.
In Phase 2, there will be a focus on improved nutrition in four existing districts and improved dietary diversity in two new districts, and on the sustainability, scalability and replicability of the model. SN4A will continue in the existing 4 districts and will be rolled out to 2 new districts, Kasama in Zambia and Kakumiro in Uganda. The new districts have been selected based on the criteria that they are different to the existing areas (i.e. more remote in Uganda and closer to an urban/town setting in Zambia).
SN4A addresses four critical pillars simultaneously- demand creation through triggering; behaviour change communication, nutrition sensitive agriculture and governance. Recognising that improvement in nutritional outcomes are affected by gender roles within households, SN4A engages both men and women within the community to review and address intra-household decision making on food production, expenditure, consumption and allocation; access to resources and women’s time and workload that can often affect care practices (Figure 1). Phase 2 will involve further integration of WASH, and market linkages (NSA) where relevant.
In order to improve nutrition outcomes through adoption of agrobiodiversity and improved dietary diversity at intra household level, SNV Netherlands Development Organization (SNV), KIT – the Royal Tropical Institute, and the Centre for Development Innovation of Wageningen-UR (CDI), funded by Swiss Development Cooperation (SDC), are implementing an innovative and scalable project in Zambia and Uganda that builds on the team’s combined experience in Nutrition-Sensitive Agriculture, Water, Sanitation and Hygiene (WASH), Nutrition and Gender.
In Zambia, the project is being implemented in Kasama (new) District, Isoka and Chinsali. One of the five project objectives of the project aims at increasing year round access to nutritious fruits and vegetables and increase intake of animal sources foods that were found to be lacking in the first phase. However, in order to determine what interventions are best suited to achieve this aim, the project would like to undertake a year round crop and livestock availability study against dietary diversity requirements in Isoka, Kasama and Chinsali.
3 OBJECTIVES OF THE ASSIGNMENT
The objective of the Consultant will be to
3.1 To undertake a study that analyses the year round crop and livestock availability against dietary diversity requirement in the 11 nutritional hubs, five (5) in Chinsali, three (3) in Kasama and 3 Nutritional hubs in Isoka District.
3.2 Map the gaps against crops that are available nationally and that are locally acceptable and determine and recommend the contents of the seed kit pack to be recommended to households in order to make a high nutrient vegetable intake possible year round.
3.3 Map the gaps against Livestock that are available locally and determine whether these would be sufficient to provide animal source food for the households all year round.
3.4 Using the crop and livestock availability mapping and analysis, develop a simple graphic nutritious fruits and vegetables and livestock calendar
4 SCOPE OF WORKS
The specific tasks related to the Consultant are to:
Task 1: To undertake a study that analyses the year round crop and livestock availability against dietary diversity requirement in the 11 nutritional hubs, five (5) in Chinsali, three (3) in Kasama and 3 Nutritional hubs in Isoka District. This will also include undertaking the following tasks
1.1 To find out the enabling and limiting factors for all year round crop availability in the two target district.
1.2 To find out the enabling and limiting factors for all year round livestock availability as a main source for animal sourced food
1.3 To recommend feasible and sustainable mechanisms for ensuring all year round crop and livestock availability (Livestock and fruits and vegetables) in the three districts.
1.4 To establish the level of current household access to vegetable seed and other agro inputs acceptable for vegetable and livestock production, and factors responsible for the level of access.
1.5 Recommend feasible and sustainable mechanisms of increasing household access to inputs in the three districts.
Task 2: Using the results of year round crop and livestock availability study, map the gaps against crops and livestock that are available nationally and that are locally acceptable and determine and recommend the contents of the seed kit pack to be provided to households in order to make a high nutrient vegetable intake possible year round. This will result in the production of
i. A simple graphic nutritious fruits and vegetable calendar
ii. A list of recommended seed kit to be recommended to the households.
iii. A recommendation of livestock to be promoted to quickly achieve household intake of animal source foods
5 SCHEDULE FOR COMPLETION OF TASKS
TASK Schedule for Completion from the date of award of contract
Task 1: To undertake a study that analyses the year round crop availability against dietary diversity requirement in the 11 nutritional hubs five (5) in Chinsali, three (3) in Kasama and 3 Nutritional hubs in Isoka District. 30th of August 2018
Task 2: mapping the gaps against crops and livestock that are available nationally and that are locally acceptable and determine and recommend the contents of the seed kit to be provided to households in order to make a high nutrient vegetable intake possible year round. September 30th 2018
The main deliverables of the assignment are:
i. An Inception report outlining the proposed work plan, timing, locations for research, methodologies proposed, data collection tools and a draft framework for the final report to be presented within 3 days of contract signature
ii. Year Round Crop and livestock availability study Report
iii. A simple graphic nutritious Livestock and fruits and vegetable calendar
iv. A list of recommended seed kit to be recommended to the households
v. A list of livestock that can be promoted to quickly increase animal source intake at household level
The chosen data collection tools should be appropriate for urban and rural areas as well as for illiterate low-income populations and should take into account all ethical considerations
7 Location of Service
The Consultant will implement the assignment in the Northern and Muchinga Province in the districts of Kasama, Isoka and Chinsali.
8 Period of Contract
The Assignment timeframe is (2) months: 10th August 2018 to September 31st 2016. All the activities within this contract, including sub-contractor reporting to the SNV must be finalized by September 30, 2018. Therefore, the scopes of works described above need to be completed as stipulated above.
9 Reporting Requirements
The Consultant will be directly accountable to Marjon Tuinsma (SNV – Zambia Country Director) whilst, Etah Manda, SNV’S SN4A project Manager will be responsible for ensuring that the necessary arrangements are in place to ensure the assignment is executed according to plan. Etah will also render the day to day support to ensure the field work progresses smoothly.
10 QUALIFICATION AND EXPERIENCE
The Consultant must have the following qualifications and experience:
i. A proven track record of professionalism and ethical conduct.
ii. Relevant technical knowledge, skills and extensive work experience in undertaking crop and livestock surveys and have capability to design data collection tools and materials,
iii. Experience in providing Consultancy and excellent track record of completion of tasks according to timelines.
iv. Experience with donor-funded projects
v. Excellent reporting and writing skills with experience in projects of a similar nature, of at least a minimum of 5 years.
vi. Prior experience working in Zambia
Additionally the consultant should possess the following qualifications:
a) Key personnel must have at least a degree / equivalent qualification in Social Science –Agronomy, Agriculture, Agribusiness, seed systems or related fields.
b) The Consultant should have demonstrable experience in and knowledge of agronomy, Nutrition, facilitation and community development in Zambia.
c) If the Consultant is a firm, they will ensure that all proposed key personnel work directly in the assignment. Substitution of staff after contract award is discouraged and will have to be approved by the client.
d) Knowledge of English is a must and that of local languages such as Bemba / Nyanja is essential for the researchers doing field work.
11 Payment Terms
The Consultant will be sub-contracted for an agreed fee for a total not exceeding 25 working days.
Invoices. Payment to the consultant will be based on the invoice submitted to SNV for the attention of Project Manager for the SN4A Project activities. The invoice shall be submitted in accordance with the payment terms outlined in the contract.
The consultant will only be paid funds based on successful satisfactory completion of mutually agreed activities, as stipulated in the contract to be drawn:
1. 30% Professional fees on production and presentation of the inception report and 100% of Operational cost.
2. 70% Professional fees on submission and acceptance of a satisfactory final report with recommendations
These payments are all subject to acceptance of the deliverables by the SNV Agriculture sector leaders on the completion of services by the consultant.
12 Evaluation of proposals:
Evaluation Criteria for proposals will be as follows;
a. Consultants Experience – A brief of past relevant assignments in similar regions. (relevant past assignments) – 20 points.
b. Understanding of TOR’s and Proposed Approach and Methodology – Consultants perspective of what the assignment entails and the key considerations that should be made to implement it successfully. – 30 points.
c. Work Plan- Clear sequencing of activities, Staff role, distribution and time planning. 30 points.
d. Qualification & Experience of Staff -CV’s for nominated staff indicating their academic qualification and clear relevant experience summary – 10points.
e. Financial Costs -A breakdown of costs detailing proposed staff days, daily rates, taxes and other direct costs related to the assignment in Zambia Kwacha using the attached template 10points.
13 Submission of proposal:
All submissions should be sent via:
The consultant should submit a proposal detailing the methodology, work-plan, and staff profile amongst others, together with a separate financial proposal itemized costs of services to SNV Zambia by 17.30 hours on 31st July 2018.
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