Programme Support Officer x1 and Intern x1

Global Health Partnerships has a vision of a world where everyone has access to healthcare. We achieve this by training and educating health workers in Africa and Asia, working in partnership with organisations and volunteers from across the UK. Founded in 1988 by Professor Sir Eldryd Parry, we are the only UK charity with this focus.

Over the past nine years, we have partnered with over 130 NHS Trusts, Royal Colleges, and academic institutions. We work closely with the British government and we are also an organisation in Official Relations with the World Health Organization.

1. Position Title: Programme Support Officer

Contract Type: Fixed-Term (1 year)
Location: Lusaka, Zambia (with occasional travel as required)
Work Schedule: 5 days per week – Monday to Friday.

Job Purpose:
The Programme Support Officer will provide administrative and programmatic support for the successful implementation of all country projects. This role will ensure smooth operations, manage documentation, handle logistical arrangements, and support stakeholder engagement for the projects. The Programme Support Officer will work closely with the Programmes Coordinator, Country Director, and key stakeholders to advance the project’s goals in promoting breast cancer awareness and care.

Key Responsibilities:

Administrative and Logistical Support:

• Organize and schedule meetings, workshops, and events for all projects, ensuring all logistics are in place.
• Maintain project documentation, including records of meetings, reports, and correspondence.
• Provide secretarial support during meetings, including taking minutes and following up on action points.

Project Implementation Support:

• Assist the Project Coordinator in executing project activities in line with the approved work plans.
• Track project milestones and deliverables, ensuring timely updates to the team.
• Coordinate with health facilities and stakeholders involved in the project to ensure alignment with project goals.

Financial and Budgetary Support:

• Assist with tracking project expenditures and preparing financial records in line with organizational and donor requirements.
• Support the preparation of financial reports for internal and donor submissions.

Stakeholder Engagement and Communication:

• Liaise with stakeholders, including the Ministry of Health and all other key stakeholders to coordinate project activities.
• Prepare reports, letters, and presentations for internal and external audiences.
• Respond to general inquiries about the project and maintain clear communication with all stakeholders.

Research and Data Management Support:

• Assist in data collection and ensure accurate documentation of research activities.
• Support the development of reports and research summaries as required.

Qualifications and Experience:

• A bachelor’s degree in public health, Social Sciences, Business Administration, or a related field is required.
• A Masters’ degree in a related field is an added advantage.
• At least 3 years of experience in administrative or programmatic support, preferably within the health or development sector.
• Demonstrated experience in managing project documentation, logistics, and financial tracking.
• Familiarity with donor-funded projects and reporting requirements is an advantage.

Key Competencies:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work collaboratively and independently in a dynamic environment.
• High attention to detail and commitment to accuracy.
• Understanding of Zambia’s health system and stakeholders involved in breast cancer care is an added advantage.

How to Apply:
Interested candidates should submit a cover letter and CV outlining their suitability for the role to [email protected] by 17:00 hours on 11th February 2025. Please include the subject line: “Application for Programme Support Officer Position”

Only shortlisted candidates will be contacted.

2. Position Title: Intern – Country Office Operations

Contract Type: Internship (6 months)- March/April to July/August 2025.
Location: Lusaka, Zambia
Work Schedule: 5 days a week (Monday to Friday)

Job Purpose:
The Intern will provide support to the Country Office operations across various projects, assisting with administrative tasks, project activities, and coordination efforts. This role is designed to offer a recent graduate the opportunity to gain practical experience in the health and development sector, working with a dynamic team on impactful initiatives.

Key Responsibilities:

Administrative Support:

• Assist with day-to-day office operations, including managing correspondence, filing, and maintaining records.
• Support the scheduling of meetings, workshops, and events across different projects.
• Provide secretarial support during meetings, including taking minutes and following up on action points.

Project Support:

• Assist in the implementation of project activities under the guidance of project leads.
• Help with data collection, analysis, and reporting as required.
• Provide logistical support for project-related travel, workshops, and stakeholder engagements.

Communication and Liaison:

• Assist in drafting emails, letters, and reports for internal and external stakeholders.
• Coordinate with project teams and stakeholders to ensure timely communication and updates.

Research and Documentation:

• Support the development of project documentation, including concept notes, reports, and presentations.
• Conduct background research to support project activities and organizational initiatives.

Qualifications and Experience:

• A recent graduate (1-3 years) with a degree in Public Health, Social Sciences, Business Administration, or a related field.
• Strong interest in health and development work.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• High attention to detail and organizational skills.

Key Competencies:

• Eagerness to learn and adapt to new challenges.
• Ability to work collaboratively in a team and independently with minimal supervision.
• Strong time management and multitasking skills.
• Commitment to advancing health outcomes for underserved communities.

How to Apply:
Interested candidates should submit a cover letter and CV outlining their suitability for the role to [email protected] by 12pm on 10th February 2025. Please include the subject line: “Application for Intern – Country Office Operations Position.”

Only shortlisted candidates will be contacted.